Library Collections Management Associate; Promotional

Job no: 530381
Position type: Staff Full Time
Benefit Status: Benefited-Union
Campus: UMass Lowell
Department: Library
Salary: See posting section for salary range details.
Applications Open: Oct 13 2026
Applications Close: Oct 26 2026

General Summary of Position:

Based at O’Leary Library, the Collections Management Associate performs collection management duties which include support for acquisitions workflows, copy cataloging, collection maintenance, streaming media management, electronic submission of theses and dissertations, and creating documentation and training materials on job functions. This role will involve communication with colleagues in the library and other departments at the University, as well as with individuals outside the University.

• Work with the Assistant Director for Library Collections on collection management strategies and operations
• Receive, copy catalog, and process newly acquired physical materials, including books, CDs, DVDs
• Participate in collection maintenance activities, such as inventory, location changes, call number label replacement, weeding projects, and quality control of bibliographic records and item classification
• Receive ebooks and add holdings to the online catalog
• Assist in the evaluation of potential donations

• Perform electronic publishing approval tasks on theses and dissertations submitted by UML students including reviewing electronic submissions in the Pro Quest portal
• Collaborate with other UML offices including the Registrar’s Office and the School of Graduate Studies on processing Electronic theses and Dissertations.
• Work with the UML Library institutional repository manager to ensure theses and dissertations are uploaded appropriately
• Communicate with students regarding submission process; review Lib Guide content regarding submission process
• Maintain records of students’ payments of archival fees for theses and dissertations

• Research streaming media sourcing options and make vendor and platform recommendations according to the library’s streaming media policy
• Evaluate and respond to requests for films in a timely, professional manner
• Submit purchase requests for physical media as appropriate
• Proactively review films scheduled to be discontinued from subscription services, using usage data and other factors to determine if a continuing license is needed
• Track and analyze request history in Excel
• Digitize media needed for course reserves, according to the library’s streaming media policy

• When applicable, train student workers regarding policies, procedures, and workflows in technical services and supervise day-to-day work
• Assist with and contribute to the creation of training materials and workflow documentation

• Building effective partnerships with coworkers throughout the University by freely sharing appropriate information and providing assistance when needed.
• Ensuring optimal service to all internal and external partners in response to all requests for service and information.
• Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.
• Embracing lifelong learning and professional development.

• Perform other related duties and work on special projects as assigned.
• Position may require attendance at other campuses or off-site for meetings
• May include occasional evening and/or weekend hours
• Performs other duties as assigned.

• Bachelor's degree, with 6 months experience in a library setting OR associate's degree with 2 years relevant library experience
• Commitment to…