RQ– Housing Support Finance Officer Job Lowestoft area,England UK,Accounting

Position: RQ1696327 – Housing Support Finance Officer

Deadline – 25/02/2026

Client:
East Suffolk Council

Reference No &

Job Title:

Housing Support Finance Officer

Location:

Lowestoft

Duration of assignment: 5 months

Working hours:

Standard 37 hours per week

Rate: £22.36 Paye

IR35 status:
Inside

Ideal start date: ASAP

Main Purpose of Job

To assist the Housing Support Accountant in the day-to-day operation and administration of the payment functions, ensuring timely payments and compliance with statutory, contractual and audit requirements.

Key Responsibilities

To work with colleagues to ensure that the Council’s medium term financial strategies are delivered and support the Council’s Strategic Plan.

To use professional judgement, skills, and expertise to analyze and interpret financial information and situations, and to give support required by the Housing service area relating to Housing Payables. Identify when consultation with the Housing Support Accountant is required and refer issues as appropriate.

To work co-operatively and collaboratively with staff in the Housing Support Finance team, colleagues across service teams and with external partners and external auditors.

To provide support in all financial aspects of the Housing Payables finance.

To ensure delivery to key deadlines, challenging existing procedures and methodologies.

To highlight emerging issues and be proactive in recommending and implementing corrective actions.

Specific Duties

Assist the Housing Support Accountant in the effective management of the Housing Invoices mailbox.

Review incoming emails containing invoices, delivery tickets, statements, credit notes, queries, and purchase order requests; split and save multi-invoice PDFs into individual files and store them in relevant folders.

Catalogue invoices into appropriate folders such as:
To Be Matched, Totalmobile/Orchard, Stock, Purchase Order, Awaiting VO’s, Out for Signing.

Collate and gather the required information to the setting up of new vendors on the main accounting system as required by the Corporate Finance team ensuring documentation is correct.

Process invoices, credit notes, statements and other ad hoc payments requests received, through the document imaging software to main accounting system purchase invoice headers, linking orders where appropriate, and sending for approval.

Raising and providing Purchase orders for the Housing team, send for approval. Matching invoices to works orders in Orchard and completing these works orders.

Matching Goods received notes against invoices.

Match invoices with relevant delivery tickets and purchase orders; apply correct finance, department, and/or project codes, including separate VAT calculations for zero-rated and standard-rated items.

Process monthly direct debit transactions through the document imaging software to main accounting system purchase invoice headers and send for approval. Ensuring the documentation is accurate and complete and details are accurately recorded on the monitoring tool.

Ensure VAT is correctly recorded and assist the Housing Support Accountant in managing the process where VAT compliant invoices are obtained.

Respond in an effective and timely manner to queries relating to purchase invoice processing within your scheme of responsibility.

Raise queries with colleagues relating to the processing of purchase invoices and purchase orders effectively manage responses.

To champion the use of Purchase Orders within the Council providing advice and guidance to colleagues concerning purchase order receipting and the use of the correct vendors.

Upload and maintain resident details and meter details for utilities connections for empty properties to our chosen suppliers portal.

Process compliance-related service invoices (e.g., fire alarm servicing, asbestos inspections) by completing and approving jobs in Totalmobile/Orchard prior to entry into Business Central.

Verify and match stock purchase order invoices with Totalmobile records, liaising with Stores to confirm deliveries and resolve discrepancies.

For invoices without purchase orders, raise purchase quotes, obtain approval, and link generated purchase orders in Business Central.

Review and process credit notes, checking against…


Increase/decrease your Search Radius (miles)



Job Posting Language