Home Care Senior Administrator

About the company

At Kingsley Healthcare, we are more than just a care home group - we are a proud, family-run business driven by a passion to make a meaningful difference in people’s lives every single day. Our dedicated teams transform care into a calling, delivering excellence with compassion, integrity, and respect.

As the UK’s only large care home provider to achieve B Corp certification
, we continue to lead the sector in responsible, values-driven care.
In 2024 and again in 2025, we were honoured to be named Health Investor’s Residential Elderly Large Care Provider of the Year
, a testament to our commitment to quality and innovation.

For eight consecutive years, we’ve been recognised among the Top 20 Large UK Care Home Groups by , reflecting consistently high standards and resident satisfaction.
We are also proud to be a Real Living Wage employer
, ensuring that the dedication of our team members is valued and fairly rewarded.

Our commitment to people-first values has earned us outstanding workplace recognition, including a 4.7 rating on Glassdoor, a 4.5 rating on Indeed, and the No.1 ranking in the UK for wellbeing at work (Indeed’s Better Work Awards 2023).

If you're passionate about delivering exceptional care and want to be part of a forward-thinking organisation that puts both its residents and people at the heart of everything it does, we’d love to hear from you.

We are currently seeking an experienced Senior Administrator to join our Home Care Team. This is the lead administrative role within the branch, covering business administration, recruitment, compliance and local marketing, together with day to day oversight of the branch administrative team.

As Senior Administrator you will be the operational backbone of the branch, ensuring the seamless running of our services and providing essential administrative and managerial support to the Branch Manager. Success in this position hinges on strong organisational, communication, and leadership skills to ensure operational efficiency and regulatory compliance.

The ideal candidate will be capable of prioritising competing demands and working independently, making sound decisions without close supervision and knowing when to elevate. They should be self-motivated, commercially aware and demonstrate a high level of trustworthiness.

Given the integral role this position plays in our growth plans, we are seeking an individual unafraid to challenge the status quo and actively contribute to the business’s success across all levels.

This role includes on-call responsibilities and will be expected to provide cover for the Branch Manager during periods of absence.

Reports to: Domicilliary Branch Manager

• Administration and Office Management
  • Act as the senior administrative point of contact for the branch, including front of house and management of incoming calls, email and correspondence
  • Own the branch administrative systems and processes, including record keeping, data entry, filing and document control
  • Maintain accurate client and staff records across all company systems, ensuring data is current and GDPR compliant
  • Raise, check and reconcile invoices and process financial transactions, working closely with the central finance team
  • Identify and implement improvements to branch administrative processes rather than simply maintaining them
• People and Recruitment
  • Lead the end to end recruitment process for the branch, from advertising and shortlisting through to onboarding and start date
  • Manage pre-employment compliance including DBS checks, right to work, references and induction paperwork
  • Maintain staff files to an audit-ready standard at all times
  • Provide day to day supervision, training and support to the branch administrative team, allocating work and monitoring quality
  • Support the Branch Manager with rota administration, absence recording and payroll submission
• Compliance and Quality
  • Lead preparation for internal and external audits, including CQC inspection readiness
  • Monitor and report on compliance measures such as training completion, supervision and mandatory documentation
  • Log, track and support the resolution of…