Site Admin

Overview

The Site Administrator is primarily responsible for providing administrative support to the construction project team. This role includes processing Certificates of Insurance, preparing project documentation for subcontracts and purchase orders, and accurately recording information in Procore and internal drives in alignment with established workflows and standard operating procedures.

Serving as a key point of contact for vendors, clients, employees, and the public, the Site Administrator must consistently present a professional and friendly image of the company in all interactions – whether in person, by phone, or via email. Strong attention to detail, accuracy, problem‑solving skills, and adherence to processes and procedures are essential for success in this role.

You’ll get the opportunity to travel across the US, helping our team build infrastructure projects. This is a traveling position, up to 100% of the time. This position will start in Texas. You have the potential to be placed on a project site located in various states throughout the US. (Full List: NC, VA, GA, TX, FL, IA, WY). You’ll spend 6‑8 months on average per project.

If eligible, we offer designated daily per diem in addition to base pay to support and help you cover living expenses and relocation assistance. If eligible, the position includes a vehicle allowance. If eligible, travel home rotation will be one weekend per month away from the jobsite.

Founded in 1979, Lemartec is a national General Contractor / Construction Management Firm, and Mas Tec’s Vertical construction arm. As a Mas Tec company, we maintain international capabilities and strategic partnerships throughout the Americas and the Caribbean to service the most complex of projects within the industries we serve which include industrial, aviation, power, and large commercial. As a Mas Tec Company, Lemartec is able to serve our diversified customer base through a network of 22,000 professionals and subject matter experts in Engineering, Procurement, and Construction across over 400 locations throughout North America and the Caribbean.

With experience working in all 16 disciplines of construction, we have the resources and knowledge to complete projects of any scale.

Mas Tec’s Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.

• Drive the distribution of subcontracts, change orders, purchase orders.
• Communicate in a timely and professional manner with Project Managers on discrepancies or when input is needed.
• Assist Project Managers with submittals and ensure secure mailing and distribution through Procore.
• Maintain project files and perform project file archival.
• Maintain inspection reports and logbooks.
• Maintain permit files and logs.
• Maintain detailed paper and electronic filing systems, including specifications and manuals, contact lists, contract logs, drawing lists, etc. within Procore.
• Support data entry and document management in Procore, various project management spreadsheets, etc.
• Manage bond and insurance application and tracking processes.

Knowledge/Skills/Abilities

• Knowledge of A/E/C industry and terms commonly utilized.
• Proficiency in internet applications and MS Office Software (Outlook, Excel, Word). Familiarity with Procore, Bluebeam, Adobe Pro.
• Proficiency with English language including effective oral and written communication skills is a must.
• Ability to manage multiple, simultaneous, competing priorities relative to overall project needs and success with limited direction / oversight.
• Ability to interact effectively with all levels of the organization in a fast‑paced environment.
• Self‑starter with ability to work in both team and individual environments.
• Takes initiative in ensuring activities are complete and reports current status of construction documents, permits, inspection reports, RFI's, and submittals.
• Excellent…