Office Coordinator

Office Coordinator

Res Care Community Living

Salary: USD $17.00 / Hour

Employment Type:

Full-time

Seniority Level: Entry level

Job Function:
Administrative, Industry: Hospitals and Health Care

• Process payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center.
• Collect and review employee punch correction forms and/or manual timesheets; obtain supervisor approval as needed and submit approved documents to the Resource Center weekly.
• Distribute Workforce Timekeeper Employee Time Detail and other payroll reports received from the Resource Center to supervisors for review.
• Collect and review employee mileage forms; obtain supervisor approval as needed and submit approved documents to the Resource Center weekly.
• Process accounts payable invoices, including invoice coding to General Ledger accounts and locations in Oracle, run and review weekly reports, and submit invoices routed to the Resource Center for payment.
• Collect PCard receipts from cardholders weekly and reallocate expenses as required.
• Assist with processing client funds requests as required.
• Perform general office duties, including preparing office correspondence and memos, ordering and maintaining office supplies, and coordinating office equipment maintenance.
• Maintain purchase cards, distribute them as needed, obtain weekly spend-down and receipts for cardholders, reconcile receipts to U.S. Bank statements, obtain Executive Director approval, retain for audit, and reallocate purchase card expenses as required.
• Prepare and submit source forms for new locations, relocations, lease renewals, and other property updates.
• Ensure business documents are retained per company policy.
• Perform other duties as assigned.

• Two years of related office management or bookkeeping experience.
• Ability to communicate (verbally and written) with all levels of personnel, internally and externally.
• Experience in managing systems, processes, and people.
• Must be able to work independently as well as part of a team.
• Capable of handling highly confidential information responsibly.
• Must meet all agency pre‑employment requirements as mandated by the company and/or state regulations.

• Completion of at least two years of relevant college coursework or prior accounts receivable/payable experience, or an equivalent combination of education and experience.

• Valid driver's license from the state of residence with a satisfactory driving record as defined by company policy and liability insurance requirements.

Res Care Community Living, an affiliate of Bright Spring Health Services, has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We offer a comprehensive range of high-quality services, including community living, adult host homes, behavioral/mental health support, in‑home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs.

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