County Clerk Vitals Deputy Clerk

County Clerk Vitals Deputy Clerk – Lubbock ISD

Under direct supervision, the Deputy Clerk is responsible for birth, death, marriage license, informal marriage declarations, and assumed name records. Tasks include issuing marriage licenses, certified copies, filing documents, collecting fees, preparing and filing applications, processing warehouse bonds, handling public inquiries, maintaining confidentiality, and ensuring compliance with statutes.

• Maintain integrity of birth, death, marriage, DD214, and assumed name documents.
• Evaluate and calculate appropriate fees based on legislative parameters.
• Collect fees, accurately record receipts, and remit funds to cashier.
• Issue marriage licenses to qualified applicants and file applications for state submission.
• File, scan, and make copies of DD214’s, assumed name documents, marriage licenses, birth & death records. Process TABC certifications.
• Process and file Warehouse Bonds.
• Receive, open, review, and process documents and requests by mail/courier, counters, and electronically.
• Maintain confidentiality and security of documents and data.
• Answer telephone inquiries, assist, instruct and inform the public as needed.
• Promptly attend public counter for birth, death, marriage license, and assumed name information and processing.
• Maintain knowledge of statutes concerning the vital statistics/assumed name department.
• Compile, print and mail 120-day letters for return of marriage license.
• File surrendered Notary Public books and seals.
• Perform quality control on all indexes to include marriage license, assumed name certificates, military discharge and birth and death records.
• Assist other employees as needed.
• Create a high-quality work culture through participation in training and mentoring to develop leadership, management and technical skills, including safety training.
• Perform any other duties as assigned.

Individual must be able to perform each essential duty necessary to perform this job satisfactorily. Must establish and maintain effective working relationships with co-workers and the public. Must work independently in the absence of supervision. Must read and understand cursive writing. Requirements listed are representative of the knowledge, skill and/or ability required.

Graduation from high school or GED certificate or graduation from a formal business school, which provides the required knowledge, skills, and abilities and 2 years general office experience or equivalent combination of education and experience.

Comprehensive knowledge of office practices and procedures, English grammar, spelling, and punctuation; customer service knowledge of principles and processes for customer services. Assessing customer needs, meeting quality standards for services for customer satisfaction and making sound decisions based on Texas statutes and office policies. Skilled in operating a personal computer, scanner, calculator, copier, shredder, typewriter (minimum 40 wpm), telephone, laser printer, electronic time clock, and fax machine.

Read and write manuals, office memos, and letters. Perform basic mathematical calculations; analyze data; communicate effectively, both in person and on the phone utilizing active listening skills. Establish and maintain effective positive working relationships with co-workers and the public. Strong interpersonal skills including diplomacy and problem solving to work positively and effectively with other employees and elected officials.

Daily duties require the ability to sit, stand, walk, kneel, bend; talk and listen during the shift; use of hands and/or fingers to pick up, grasp, pinch, type or feel; reach, grip and use fine dexterity; push and pull objects. Occasionally flex upper trunk forward at the waist and partially at the knees, lift and carry up to 30 pounds; rotate upper trunk to the left or right while sitting or standing;

place arms above, at or below shoulder height; use of vision and depth perception and use of stepladder.

Equal Employment

Employer:

Lubbock County will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

• Entry level

• Full-time

• Legal

• Administrative and Support Services