Operations Administrative Assistant - USM

Join to apply for the Operations Administrative Assistant - USM role at United Supermarkets, LLC.

2 days ago Be among the first 25 applicants

Under the direct supervision of the Business Manager, the Office Administrative Assistant will perform a broad range of administrative and clerical duties for Praters. These duties include, but are not limited to, reviewing and processing invoices, ensuring the integrity of all related documentation, and the timely execution of any and all assigned tasks. The Office Administrative Assistant will also be responsible for team member support and stationed in the reception area.

• Review all invoices for appropriate documentation and approval prior to payment
• Match invoices to documentation and code to appropriate GL accounts
• Post invoices in Lawson for payment in a timely manner
• Identify and reconcile credits due from partners, ensuring proper coding
• Verify and reconcile partner statements
• Operate the phone system and greet guests
• Assist in printing various documents used in daily operations
• Record daily operations team member call‑ins and tardiness
• Perform other duties as requested by the plant management team

• Must be 18 years of age or older
• High School Diploma or equivalent
• Proficient in Microsoft Office and Google Workspace
• Ability to work at a fast‑paced but efficient and controlled manner
• Excellent interpersonal, oral and written communication skills to interact with all levels across the organization
• Detail‑oriented; organized with ability to multitask and meet deadlines
• Ability to work independently without supervision and effectively manage time
• Function as a team member and get along with others
• Accept supervisory coaching related to performance, work habits, and attitude
• Experience in Accounts Payable/Receivable, accounting or bookkeeping preferred
• Experience with data entry
• Bilingual in English and Spanish is a plus

Entry level

Full‑time

Administrative

Retail