FSS Administrative Assistant

Extended Job Title

FSS Administrative Assistant

Position Description

Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Requisition

43390

Optional Attachments

Recommendation/Referral

Travel Required

None

Pay Grade Maximum

18.27

Major/Essential Functions

• Provide information or route callers/visitors to the appropriate Project Manager.
• Perform varied clerical duties, including spreadsheet tracking, organizing incoming orders, and facilitating additional work order requests with the Shop.
• Assist Project Managers (PM) with tracking projects in the project‑tracking spreadsheet. Organize and coordinate with other departments for deliveries as needed.
• Complete purchases in compliance with Texas Tech Health Sciences Center (TTUHSC) procurement policies. Reconcile purchasing documents accurately and by established deadlines.
• Complete travel applications/vouchers for project managers as needed.
• Serve as backup to the lead analyst.
• Coordinate calendars, schedule meetings, assist with documentation, and support PMs with project‑related communication.

Grant Funded?

No

Pay Grade Minimum

15.00

Pay Basis

Hourly

Schedule Details

8 AM - 5 PM

Work Location

Lubbock

Preferred Qualifications

• Knowledge of general administrative and clerical procedures, including office organization, scheduling, record‑keeping and purchasing processes.
• Experience managing multiple priorities and maintaining accurate records.
• Experience with Microsoft Office applications, particularly Excel for tracking projects, orders, and financial information.
• Experience in identifying and resolving scheduling or coordination issues, and maintaining confidentiality and audit‑ready documentation.
• Familiarity with institutional procurement, cost transfers, purchase orders, and travel processes.

Department

FSS Institutional Supp Services Lbk

Required Attachments

Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app
4.ttuhsc.edu/payplan.

Occasional Duties

• Maintain an organized, clean, and professional showroom environment, ensuring product displays are orderly and up to date and communicate furniture updates to Project Managers.
• Complete travel applications/vouchers for project managers and serve as backup to the lead analyst.
• Perform cost transfers, IVs, and gateway entries to encumber and release funding.
• Coordinate furniture deliveries.
• Assist with RFP, RFQ, and contract system as needed related to projects.

Shift

Day

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications

Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year‑for‑year basis.

Does this position work in a research laboratory?

No

Navy Enlisted Classification Code

AZ, RP, YN

Army Military Occupational Specialty Code

36B, 42A, 56M

Air Force Specialty Code

3A1X1, 8A200

Marine Military Occupational Specialty Code

0111

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees.

To view this report, visit the TTUHSC Clery Act website at https://(Use the "Apply for this Job" box below)..

Introduction

Nationally recognized as a Great College to Work For
, TTUHSC provides much more than just a job! Enjoy excellent benefits
, including paid leave, retirement plans, wellness programs, health insurance and so much more.…