Project Coordinator

Position Type: 12+ month contract

Work Arrangement:
Remote (located in Texas)

• Maintain project trackers, calendars, checklists, and deadlines to keep marketing initiatives on schedule.
• Coordinate meetings, document notes, track action items, and follow up on outstanding tasks.
• Manage event registration lists, RSVPs, spreadsheets, and related reporting.
• Assist with event preparation, including organizing materials, tracking orders, and coordinating deliveries.
• Follow up with vendors and internal stakeholders to confirm deliverables and deadlines.
• Organize project documentation, invoices, files, and event records.
• Monitor the marketing inbox, respond to routine inquiries, and route requests to appropriate team members.
• Provide timely status updates, identify missing information, and ***
• Support additional administrative and project coordination activities as needed.

• 2-3 years of experience in project coordination, administrative support, marketing operations, or a related role.
• Strong organizational skills, attention to detail, and consistent follow-through.
• Experience maintaining schedules, spreadsheets, task trackers, and project documentation.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Excel, Outlook, and shared online collaboration tools.
• Ability to manage multiple priorities, meet deadlines, and work independently in a remote environment.
• Comfortable communicating with internal teams and external vendors to keep assigned activities moving forward.

• Previous experience supporting marketing teams, events, or promotional activities.
• Previous Medicare experience desired not required.
• Familiarity with Asana or similar project management and task-tracking platforms.
• Experience coordinating event registrations, vendor requests, or event logistics.
• Experience supporting multiple projects in a fast-paced environment.

This is an opportunity to gain hands-on experience supporting marketing initiatives and event coordination while working with an established, collaborative team.

You’ll receive training and guidance on internal processes and tools, allowing you to focus on organization, execution, communication, and keeping projects on track.

Event strategy, budgets, contract negotiations, and overall project direction remain with the existing team.