Accountant, Accounts Receivable​/ Collections, Accounting & Finance

SUMMARY

Oversee and process accounts payable, accounts receivable, cost accounting and business financial functions involving all domestic and international suppliers.

• Apply skills and knowledge of accounting and reporting requirements (generally accepted accounting principles 'GAAP').
• Manage all accounts payable processes and procedures through auditing, verification, payments to suppliers, and accurate general ledger posting.
• Manage reconciliation and remittance to all online suppliers such as credit card companies for all expenses incurred through credit card purchases.
• Maintain information and review financial transactions by creating and monitoring electronic files and accounting documents.
• Assist with month and year end reconciliation.
• Create and maintain all capital expense documentation and reconciliation.
• Review, verify, or organize and document internal expenses, identify eligibility, and record each based on defined expense categories.
• Enter, verify, and review accuracy of Accounts Payables and generate timely vendor payments.
• Assist suppliers and departments by responding to procedural/financial information requests and/or other information and guidance with automated or manual systems.
• Create, transmit and verify with bank personnel all wire transfers to suppliers.
• Prepare weekly cash flow statement for Finance Manager and Controller.
• Verify and calculate sales tax on all supplier invoices and prepare sales tax self‑assessments for monthly/quarterly filings.
• Prepare, evaluate and distribute federal tax forms in accordance with IRS regulations.
• Prepare and distribute sales tax exemption certificates for each qualifying purchase.
• Complete credit applications for potential suppliers.
• Manage all accounts receivable processes and procedures through auditing, verification, cash receipts, and accurate general ledger posting.
• Create and transmit accounts receivable invoices.
• Receive payments and follow up with customers on payment status.
• Calculate cost for air freight containers.
• Assist with acquiring sales and tax exempt documents from customers.
• Assist with the oversight of the general financial well‑being and stability of the business. Recommend financial improvements whenever deemed feasible.
• Review and analyze cost accounting practices in detail and recommend strategies for improvement.
• Review accounts receivable aging and create and mail monthly statements to customers. Communicate professionally with customers in resolving delinquent accounts. May verify and validate customer credit data in recommending customer credit lines and regularly review credit data and request updated records.
• Assist Finance Manager with month‑end journal entries and analysis.
• Verify and resolve account discrepancies by reconciling statements and transactions and investigating documentation; issuing stop payments, payments, or adjustments and facilitating discrepancy resolutions for other office staff members.
• Assist other departments, as well as customers, by responding to procedural/financial information requests and/or other information and guidance with automated or manual systems.
• Assist Finance Manager with preparing audit work papers for annual or special audits.
• Maintain confidentiality and financial security by following internal accounting procedures.

• Five years related experience and/or training or an equivalent combination of education and experience.
• High school diploma and Associate’s degree preferred.
• Ability and experience working with Microsoft Excel.
• Excellent computer and typing skills.
• Notary Public preferred.