External Relations Coordinator

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positive environment where you can develop and thrive?
Join us as wechange the future of health care.

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond.

This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their bestwork. Through our values-based culture , TTUHSC is committed to cultivating an exceptional workplace community with apositive culture that puts people first.

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required.

On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

External Relations Office Coordinator ensures the efficient day-to-day operations, organization, and professionalism of the External Relations Office. Coordinates the department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well asthe monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based onresults obtained. May supervise program staff, volunteers and/or students.

• Ensure all new team members have a fully prepared and functional workspace prior to or upon their start date. This includes coordinating and providing necessary office supplies,monitors, keyboards, computers, and other essential equipment.
  
  Identify and address any outstanding workspace or equipment needsin a timely manner.
• Maintain an accurate and up-to-date External Relations team roster. Provide the updated roster to ER leadership with each External Relations department newsletter and promptly update changes related to new hires, departures, transfers, or other staffing updates.
• Follow all department operating procedures, protocols, and established processes. Monitor office and departmental supplies toensure adequate inventory is maintained and replenished as needed.
  
  Consistently follow procedures that support operational efficiency,accountability, and compliance.
• Effectively coordinate department schedules, meeting rooms,meals, and other logistical needs. Ensure meeting spaces and related arrangements are confirmed in advance, and that updated scheduling information is communicated promptly to the appropriate team members.
• Maintain and communicate current department information to the External Relations team. Gather and share relevant department news,updates, announcements, events,…