Administration Officer

We are seeking an organised and detail-oriented senior Administrator to support the smooth day-to-day running of our charity, as well as its programmes. This role combines administrative and programme coordination and requires a proactive individual who is comfortable managing multiple priorities in a small team environment.

• Provide administrative support to the Chief Executive Officer and senior leadership.
• Provide support to ensure smooth running and administration of the charity activities.
• Coordinate meetings, covering scheduling, preparation of agendas and minutes together with following up actions to completion.
• Assist in project set-up and co-ordination.
• Maintain and update donor databases and trustee records.
• Implementation of procedures and administrative systems.
• Co-ordinating travel and visa arrangements.
• Co-ordination of charity and office duties including but not limited to annual reporting and policies and protocols.

• Experience in an administrative or PA role
• Excellent organisational skills with meticulous attention to detail
• Strong working knowledge of Microsoft Word, Excel, and other Microsoft Office applications
• The ability to prioritise workloads, meet deadlines, and manage multiple tasks effectively
• Excellent verbal and written communication skills
• A professional, courteous, and confident manner when dealing with the board, global partners and external stakeholders.
• Ability to handle confidential information with discretion.
• Demonstrate a cost-conscious and resourceful approach, while maintaining an unwavering commitment to delivering excellent customer service and support.

• Strong digital skills.
• Experience working in the charity or non-profit sector
• Experience supporting a board.
• Experience of grant funding applications would be advantageous.

• Diligent, conscientious, reliable and self-motivated
• Flexible and adaptable
• Positive and collaborative approach
• Strong problem-solving skills
• An interest in the aims of the International Egg Foundation.

This position reports to the Chief Executive Officer.