Fleet Office Coordinator , II, III - Fleet Operations Division

Job Description

Fleet Office Coordinator I, II, III - Fleet Operations Division (Job )

TxDOT has an exciting opportunity for an Office Coordinator I, II, or III with our Fleet Operations Division Shop in Lufkin, Texas. This critical position will work in a fast‑paced equipment repair facility environment. The ideal candidate will have previous automotive, diesel, or equipment repair shop experience. Purchasing experience is a definite plus, although not required.

Office Coordinator I – Grade A15: $32,976.00 – $52,045.00

Office Coordinator II – Grade A17: $36,976.00 – $58,399.00

Office Coordinator III – Grade A19: $42,244.00 – $68,960.00

Yearly

Lufkin District Headquarters, 1805 N. Timberland Drive, Lufkin, TX 75901

Yes (25% of the time)

Day – Monday to Thursday, 6:30 a.m. to 5:00 p.m. (Onsite)

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full‑Time Employees
• On‑the‑Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family‑Friendly Policies and Programs

• Answer the telephone, evaluate requests, and route messages.
• Provide technical assistance to others in using computers and software applications.
• Assist in oversight of pool management, fuel cards, and key valet processes.
• Process surplus equipment and order minor equipment for the district.
• Maintain material inventory.
• Establish priorities and make assignments.
• Handle a wide variety of situations independently.
• Monitor and maintain suspense logs, records, and various files.
• Operate a variety of office machines.
• Provide administrative support and maintain a close relationship with supervisors and staff.
• Receive, sort, open, evaluate, and distribute mail.
• Review, prepare, and negotiate applicable program purchases for services, office materials, supplies, tools, or equipment; monitor service agreements.
• Process receipts and invoices for payment.
• Schedule and coordinate meetings and appointments; make travel arrangements and complete travel expense vouchers, reports, and account reconciliation.
• Perform other job responsibilities as assigned.
• Compose and prepare correspondence and special or recurring reports requiring technical understanding and confidential communication.
• Monitor equipment mileage and service records; train other clerical or technical staff.
• Coordinate and track progress of projects or specialized programs and inform supervisors or department officials of status.
• Assist other offices remotely in the absence of other fleet office coordinators.

High school graduate or equivalent in general education.

Office Coordinator I – 1 year in clerical, administrative support, or related experience.

Office Coordinator II – 3 years in clerical, administrative support, or related experience.

Office Coordinator III – 5 years in clerical, administrative or related experience.

Experience may be satisfied by full‑time or prorated part‑time equivalent. College education and/or relevant technical training may be substituted for experience on a year‑per‑year basis.

Valid driver’s license. Position requires driving a state vehicle.

• Previous automotive, diesel or equipment repair shop experience.
• Purchasing experience.
• Shows initiative and action beyond what is required to improve products or services.
• Self‑starter who completes assignments independently without supervision.

• Office management practices and procedures.
• Applicable laws, rules and regulations.
• Purchasing methods and procedures.
• Composing correspondence and technical documents.
• Maintaining effective working relationships.
• Dealing courteously and effectively with the public.
• Using personal computers and applicable programs, applications, and systems.
• Maintaining a safe working environment.
• Effective communication.
• Protecting sensitive and confidential information.
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to the…