Food Safety Documentation Specialist

Lunenburg Operations
100 Battery Point Road
PO Box 910
Lunenburg, NS , CAN

Lunenburg Operations
100 Battery Point Road
PO Box 910
Lunenburg, NS , CAN

The Food Safety Documentation Specialist reports directly to the Plant Quality & Food Safety Manager and is responsible for supporting and maintaining the facility’s food safety and quality assurance programs. The role focuses on program management, HACCP verification activities, document control, record control accuracy, and the coordination of audit‑readiness efforts. This position plays a key role in ensuring continuous compliance with regulatory, customer, and internal standards by sustaining an “audit‑ready every day” culture and providing strong program‑level support across the site.

• Maintain and support onsite FSQA program and supporting documentation, ensuring they remain current, compliant, and effectively implemented across the facility.
• Conduct HACCP verification activities, including record review, prerequisite program verification, and support for validation and reassessment needs.
• Partnering with Quality and site leadership to coordinate audit‑readiness efforts by organizing documentation, ensuring record accuracy, and maintaining program elements in a state of continuous compliance.
• Support the site’s CAPA documentation process, including issue intake, support for root‑cause investigations, corrective action tracking, and verification that actions are effectively implemented and sustained.
• Coordinate customer complaint activities, including data review, investigation support, documentation accuracy, and timely communication of findings to the QA Manager.
• Oversee document control for all FSQA‑related materials, ensuring documents and records are properly maintained, updated, and aligned with regulatory, customer, and company requirements.
• Support Quality leadership and the site with internal and external audits by preparing required materials, participating in audit activities, and ensuring timely and accurate follow‑up on findings.
• Perform routine program verification checks to confirm compliance and promptly escalates gaps, risks, or emerging issues to the Plant Quality & Food Safety Manager.
• Collaborate with cross‑functional partners—including Production, Sanitation, and Maintenance—to reinforce food safety expectations and support effective program execution.
• Contribute to a culture of continuous audit readiness by identifying emerging risks, supporting corrective actions, and promoting consistent adherence to FSQA standards and behaviors.

• Post secondary education:
  Associates degree, Bachelor’s degree in Food Science, Microbiology, Biology, or a related field; equivalent experience in food manufacturing may be considered.
• 2-4 years of experience in food safety, quality assurance, regulatory compliance, or related roles within a food manufacturing environment.
• Working knowledge of HACCP, GMPs, and food safety regulatory requirements (FDA/USDA, FSMA, customer standards).
• Experience with audit preparation, documentation management, or CAPA processes is strongly preferred.
• Strong organization, documentation and record‑keeping skills with high attention to detail and accuracy.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort working in digital document control systems.
• Exceptional communication skills combined with strong interpersonal skills
• Team-focused, works collaboratively to ensure directives are achieved together
• Demonstrates a passion for putting the customer first, in every decision

The plant work environment will expose the employee to loud noise, food grade dust & odors, moving & vibrating machinery, heavy equipment, powered industrial trucks, heights, traffic, anhydrous ammonia, oil, electricity. The employee may be exposed to adverse weather conditions including extreme cold (-5 degrees

F), heat (80 degrees

F), rain, snow, dust, smoke and odors.
Allergens found inside the plant include fish, shellfish, nuts, eggs, wheat, soy, milk and coconut.

Current employees please note: this position is referral bonus eligible! See our policy for more details.