Emergency and Acute Medicine Medical Rota Coordinator

Job description

To produce and co-ordinate all Emergency Department junior doctor and consultant rotas, Conveyance Avoidance Helpline consultants rotas, SDEC doctors and Acute Medicine consultant rotas

To co-ordinate, log and monitor all types of leave for junior doctors and consultants in the Emergency Department, SDEC and consultants in the Acute Medicine department

To act as the first point of contact for issues relating to Junior Doctors and consultants, (e.g. sickness absence reporting, annual leave, study leave, shift swaps, locum cover)

To ensure there are sufficient number of junior doctors on any particular day, and the skill mix is correct

To find locum doctors to fill any gaps in the rota

Key relationships include staff in own service line, staff in Human Resources Department / Medical Workforce Team, staff in the Centre of Multi-Professional Education and Training (COMET)

Distribute and maintain the master copy of the junior doctor and consultant rotas

Maintain the contact list for junior medical staff and consultants and distribute information as required

Ensure all posts are covered at all times

Complete sickness absence notifications, ensuring relevant team/on-call consultants are notified

Arrange cover for staff reporting sick by checking if internal cover can be arranged before proceeding to outside locums and agency staff

Inform senior medical staff where return to work interviews are required and maintain accurate record keeping of such interviews

Provide a weekly staffing list for the on-call teams and bed management group

Distribute a weekly rota to all the Emergency Department and Acute Medicine staff

Co-ordinate all junior doctor and consultant requests for study leave and annual leave ensuring rota rules and procedures have been followed

Keep a record of all medical staff absences and raise any issues with Clinical Directors or management team

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff.

As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job

Manage all leave taken ensuring the right amount of annual leave is taken and taken appropriately

To act as the link between junior doctor staff and Clinical Directors / Management team, ensuring all issues raised by the junior doctors are highlighted in the appropriate forums

To help coordinate, produce and distribute all junior doctor information packs and liaise with consultant and medical education staff in the delivery of the speciality induction programme

Review rota at changeover periods to ensure appropriate staffing levels

Ensure individual rotas have been distributed 6 weeks prior to any new doctor starting

Record junior doctor and consultant attendances at…