Warehouse Administrator

Shift Pattern:
Monday to Friday, 08:00 - 16:00 (37.5 hours a week) Key Responsibilities

• Provide administrative support to warehouse operations, ensuring all paperwork and system records are accurate and up to date

• Create, process, and file delivery notes, goods-in records, pick lists, and dispatch documentation

• Maintain accurate records for inbound, outbound, and returned goods

• Support shift managers and supervisors with daily operational reporting.

• Update and maintain Warehouse Management System (WMS) data, including receipts, movements, adjustments, and despatches

• Investigate and resolve stock discrepancies in line with agreed procedures

• Assist with cycle counts and full stock takes, including reporting variances

• Ensure data accuracy to meet customer and audit requirements

• Act as a key point of contact operationally for customer queries relating to orders, stock, and deliveries, supporting the customer service team with responses

• Provide timely and accurate information to customers in line with service level agreements (SLAs)

• Escalate issues or risks that may impact service or accuracy.

• Liaise with transport providers and internal planning teams to support booking, despatch, and delivery activities

• Ensure all despatch documentation is completed accurately and on time

• Support proof of delivery (POD) tracking and query resolution.

• Ensure all documentation is completed in line with company procedures, customer requirements, and legal obligations

• Support compliance with Health & Safety, and quality standards

• Always maintain audit-ready records.

• Accuracy of system data and documentation

• Timeliness of order and stock updates

• Stock variance and investigation closure

• Customer service responsiveness and quality