Controller, Accounting, Accounts Receivable​/ Collections

Controller
- Construction This Jobot Job is hosted by:
Melanie Courtney Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $120,000 - $140,000 per year A bit about us:
Our client is an all-in-one, one-stop shop for all your access control, surveillance, networking, and cabling needs. Why join us? Growing company Solid benefits Great culture Job Details We are seeking a hands-on Controller to lead accounting, HR and financial operations for a growing group of five operating companies in Low Voltage, Construction infrastructure, VOIP, and other business lines. This role owns financial reporting, cash flow, job costing, and internal controls, while partnering closely with leadership and operations to drive profitability, scalability, and disciplined growth.

The ideal candidate is willing to roll up their sleeves and manage accounting operations, billing, collections, payroll, job costing, HR administration, compliance, and financial reporting for all entities.

Local Tampa Bay candidates only. Background checks, employment verification, and professional reference checks will be conducted. Credit Report will be pulled for this position.

Key Responsibilities Accounts Receivable, AIA Billing & Collections Oversee all customer billing activities, including AIA billings, progress billings, milestone billings, recurring service billings, and time-and-material invoices. Prepare and submit monthly billing packages in accordance with contract requirements for AIA and others. Review contract values, schedules of values, approved change orders, and project status to ensure accurate billing. Monitor accounts receivable aging reports and collection activities.

Follow up on past-due accounts and resolve billing disputes. Work closely with project managers and customers to improve collections and accelerate cash flow. Maintain accurate customer records and support documentation. Manage Level Set for Notice to Owner for multistate projects. Job Costing, Revenue Recognition & WIP Reporting Review and manage job costing for over 100+ active projects. Analyze labor, materials, subcontractors, equipment, and overhead allocations.

Prepare and maintain monthly Work-in-Progress (WIP) schedules. Manage percentage-of-completion revenue recognition. Identify margin erosion and project risks. Work directly with Operations and Project Managers to review project financial performance. Participate in meetings to discuss project profitability, staffing, collections, and project performance. Maintain accurate project financial reporting for complex construction and low-voltage projects. Accounts Payable & Vendor Management Review-process vendor invoices.

Manage vendor payment schedules and cash requirements. Maintain vendor records, W-9s, insurance certificates, and compliance documentation. Complete vendor applications and onboarding packages. Monitor purchasing activity and spending controls. Maintain positive vendor relationships while managing company cash flow. Upload schedule payments into cash applications for approval. Contracts & Subcontractor Administration Review of customer contracts and subcontractor agreements. Track subcontractor insurance certificates, licenses, W-9s, and compliance requirements.

Monitor lien waivers and support contract documentation. Support federally funded project requirements and compliance reporting. Maintain contract files, change orders, and supporting documentation. Ensure subcontractor compliance requirements are met before payments are released. Payroll & Human Resources Administration Oversee payroll for 65+ employees. (including hourly employees and Per Diems) Prepare and submit certified payroll reports to multiple agencies. Oversee coordination of background checks, offer letters, onboarding and new hire processing.

Assist with hiring and termination processes for multistate employees. Support employee relations and HR safety and compliance activities. Upload Payroll amounts into the Cash application. Coordinate and shop for Health insurance plan each year. Oversee workers’ comp process. Customer & Vendor Compliance Administration Complete customer onboarding packages Complete vendor setup requirements. Maintain customer compliance documentation. Track certificates of insurance, W-9s, licenses, banking information, and supporting documents required by customers.

Maintain current documentation for customers, vendors, and subcontractors. Insurance & Risk…