Divisional Director of Business Operations

SCHEDULE/

HOURS:

Monday-Friday; 8:30 AM - 4:30 PM (40 Hours/Week)
This position is responsible for:

Overseeing departmental operations and staff, coordinating business matters, and managing divisional databases and real estate needs, including property transactions and records, security support, and office supply purchasing.

Key Responsibilities:

Directs and coordinates the business operations of the Divisional Secretary’s Business Section, including the Divisional Headquarters’ Property, Insurance departments.

Supervises, trains, and evaluates employees to ensure compliance with established policies, procedures, and regulations; provides performance feedback and makes decisions regarding salaries, hiring, and termination.

Directs, coordinates, and controls the automated office supply ordering system, automated and computerized property management system, the divisional fleet and vehicle maintenance database. Supports and finalizes HUD documents, with the HUD personnel.

Directs and supervises the maintenance of the Business Section’s filing system, ensuring all correspondence, forms, cards, records, reports, and documents are organized, updated, and maintained efficiently.

Serves as an internal Real Estate Agent for Divisional Headquarters and subordinate units; manages property listings, assists with real estate transactions, prepares required documentation, and ensures recovery of earned commissions.

Represents Divisional Headquarters in real estate matters by evaluating property values, coordinating with appropriate agencies, and managing property purchases and sales to minimize costs.

Maintains, tracks, and verifies major insurance claims; reports discrepancies to the Divisional Secretary and coordinates with departments to ensure timely claims processing, payments, and receipt of insurance funds.

Performs accounting responsibilities in accordance with established policies and procedures; reviews and maintains the departmental budget.

Receives and records Capital Campaign funds from field offices; verifies documentation for accuracy and transfers funds to Territorial Headquarters following established procedures

Performs or coordinates special projects, and any other actions, as directed by, or in direct support of the Divisional Secretary for Business Bachelor’s degree from an accredited college or university in Accounting, Business Management, or related fieldAND Five years of progressively responsible work experience in the business administration field, and five years experience dealing with real estate transactions, with three years of supervisory experience OR Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Licenses &

Certifications:

Valid Florida Driver’s License Valid Florida Real Estate License (preferred)
Licensed Notary Public (preferred)
Equal Opportunity

Employer:

Veterans | Disabled