Administrative Assistant Residence

• Coordinate and manage shared calendars for the Student Life team, scheduling appointments, meetings, and events.
• Assist in organizing and scheduling team meetings, ensuring optimal attendance and effective time management.
• Serve as the primary point of contact for other University departments with Student Life for scheduling and event logistics.

• Support budget-related activities by reconciling expenses, submitting requisitions, and maintaining accurate financial records.
• Support the Director in collaboration with finance and procurement to ensure adherence to budgetary guidelines and deadlines.

• Oversight and management of the department email inbox, directing communications efficiently, responding to inquiries, and forwarding relevant information to appropriate team members.
• Initiate and maintain correspondence with external vendors and serve as the primary point of contact for Student Life partners external to the university.
• Answer the Student Life phone, direct calls appropriately, and provide information to students and other callers.
• Maintain the department website, ensuring information is current, accurate, and easily accessible.
• Draft and edit internal and external department communications with attention to detail and a commitment to clarity.

• Manage the department Dropbox and other file systems, ensuring they are organized, up-to-date, and easily accessible to team members.
• Sign for packages and manage deliveries, ensuring that all items are properly received and distributed to the appropriate team members.
• Support the team in maintaining accurate and organized records, including student attendance at events, budget expenditures, and other relevant data.
• Provide support in the creation and maintenance of departmental databases and spreadsheets.

• Facilitate effective meeting management, preparing agendas, recording minutes, and tracking action items.
• Facilitate the submission and tracking of project requests, ensuring that all necessary information is gathered and communicated to the Student Life Creative Team.
• Lead and contribute to special projects as assigned by the Director, demonstrating resourcefulness and attention to detail.
• Collaborate with the Student Life Team and other teams within the university on projects that require coordination and administrative support.
• Remain abreast of existing and emerging technologies, processes, products, services, and leading industry performance benchmarks as it pertains to Student Affairs.
• Work effectively as a team member, embracing and fostering LU's mission.

Other duties as assigned.

• Education Bachelor’s degree completed or in progress.
• Experience 1-2 years of administrative experience.
• 1-2 years of Microsoft Excel and Outlook experience.

• Education Completed bachelor’s degree.
• Experience 2-3 years of administrative experience.
• 2-3 years of Microsoft Excel and Outlook experience.

• Communication Effectively communicates in both verbal and written forms to convey clear, well-articulated information. Able to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner. Demonstrates strong organization, project management, and managerial skills. Possesses excellent computer skills, necessary for Microsoft Office Suite and Adobe Creative Suite.
• Initiative & Work Ethic Task oriented and dedicated, meets deadlines while going the extra mile and producing quality work products. Anticipates needs and takes steps to meet those needs before they crop up, taking a proactive and intentional approach to their duties.
• Leadership & People Skills Sincere and affable, builds relational rapport quickly and establishes meaningful and productive relationships, earning the respect of both their peers and leaders. Proactive and servant-hearted, works hard and inspires others to do so as well. Purposefully shows care for others, exhibiting intentionality, conscientiousness, and emotional intelligence in all their interpersonal interactions.
• Organization Detail-oriented, catching and fixing small errors and details in both visual and written communications. Manages their own schedule, project…