Executive Assistant to Provost and VP Academic Affairs

Randolph College seeks a highly organized, professional, and dependable Executive Assistant to the Provost to provide comprehensive administrative and operational support to the Provost and the Office of the Provost. The successful candidate will be a proactive self-starter who can exercise sound judgment, manage confidential matters with discretion, work independently, and contribute effectively as a member of a collaborative team.

The successful candidate will demonstrate:

Ability to handle confidential and sensitive matters with discretion and professionalism.

Excellent written and oral communication skills.

Strong interpersonal and relationship-building skills.

Ability to work independently, take initiative, and prioritize competing responsibilities.

Ability to work collaboratively and serve as a supportive and dependable team member.

Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Exceptional organizational skills and attention to detail.

Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy in a fast-paced environment.

Executive Assistant to the ProvostFLSA Classification Exempt Reports  toProvost Date October  01, 2026

Job Description Summary /objective

Provides effective administrative support to the Provost of the College (POC).Essential functions

Responsible for assisting the Provost of the College in creating the department’s annual budget.

Responsible for processing and tracking the annual budget for the POC office.

Responsible for managing and recording the Provost department credit card.

Responsible for assisting the (POC) with their Concur bank account and making sure the spending and budgets are recorded properly.

Works with the Provost and Executive Assistant to the President to schedule Enrollment and Student Success (ESS) Committee meetings for the October, February, and May Board of Trustees meetings.

Prepares Board of Trustees reports quarterly for the (ESS) Committee and for the (POC)
Prepare minutes for the ESS Committee after Board of Trustees meetings.

Prepare and manage contracts from start to finish for new full-time faculty, while ensuring they meet SACSCOC requirements before they arrive on campus.

Prepare and manage contracts from start to finish for all adjuncts, graduate programs including (MACSL, MAT, MFA-CW, MFA-TH, and MFA Arts Leadership), Visiting Dance Artist, and Musicians while ensuring they meet SACSCOC requirements.

Work with the Registrar's Office and Associate Provost on the (Fall/Spring online and Summer online contracts).Work with HR to ensure all contracts are properly received and logged for pay.

Work with HR, I.T., and the Registrar's Office to ensure all adjunct and faculty overloads are properly processed and updated each session.

Prepare financial letters for all faculty who serve in department chair, division head, or director roles.

Manage all faculty personnel files that include payroll, contracting, certifications, credentials, and evaluation materials.

Prepare letters of notification to faculty regarding reappointment for (fall/spring) sabbatical/ promotion/tenure/dismissal.

Responsible for supervising assistants in the offices that fall under the POC area of responsibility.

Responsible for assisting or approving time cards in Paycom when the Provost is unavailable or unable.

Coordinates the travel, lodging, scheduling, and correspondence with committees for faculty searches.

Coordinates the travel, lodging, and itineraries for POC staff positions, departmental decennial reviewers, and guests of the POC office.

Prepares and coordinates the ceremonial faculty line of march for annual and special institutional ceremonies, including but not limited to convocation and commencement

P…