Executive Administrator

Wayne Alarm Systems is seeking an experienced Executive Administrator to work directly with our Chief Executive Officer. This is not a role built around waiting for instructions. We need a trusted, highly organized professional who can anticipate needs, protect priorities, bring structure to a demanding schedule, and carry administrative work through completion with sound judgment and discretion.

The CEO leads a growing life-safety organization and a broad group of direct reports. Your work will create more time for leadership, strategy, coaching, mentoring, employee development, customer relationships, and company growth. You will own the administrative operating system around the CEO and help turn conversations, meetings, and decisions into clear preparation and reliable follow-through.

A complex executive calendar, including priorities, preparation time, conflicts, and meeting purpose.

Executive meeting preparation, agendas, materials, notes, decisions, action items, and follow-up.

The CEO action and decision registers, with respectful follow-up and timely escalation.

Drafting and editing executive emails, announcements, letters, presentations, and talking points.

Coordination of recurring reports, dashboards, scorecards, deadlines, and executive priorities.

Organization of confidential records, executive files, templates, contacts, travel, visitors, and leadership events.

A documented CEO administrative playbook that creates consistency, coverage, and continuous improvement.

Have directly supported a CEO, president, owner, or senior executive in a complex environment.

Write exceptionally well and can turn incomplete information into a clear, professional first draft.

Know the difference between acting independently and escalating for executive judgment.

Are comfortable following up with leaders, asking for clarity, and closing loops without creating friction.

Handle confidential information with maturity and absolute discretion.

Can manage changing priorities without losing accuracy, composure, or a service mindset.

Are highly capable with Google Workspace,  or comparable tools and learn new systems quickly.

Supporting an executive team and recurring leadership meeting cadence.

Preparing reports, dashboards, presentations, offsites, or board and ownership materials.

Working in a service, technology, life-safety, construction, security, or regulated business.

Using EOS or another business operating system and tracking priorities across departments.

Item

Details

Reports to

Chief Executive Officer

Employment

Full time

Location

Compensation

Hourly - $26.00 - 32.00

ASAP

Wayne Alarm Systems protects people and property through life-safety and security services. We are investing in our people, operating systems, training, technology, and customer experience. This position offers the opportunity to work closely with the CEO, understand the full business, and make a visible contribution to how effectively the leadership team operates.