Receptionist, Administrative​/Clerical

Front Desk Receptionist and E-Billing Assistant

To answer phones, greet customers in a professional, courteous manner and provide administrative support to building representatives. In addition, provide clerical support and other duties as assigned.

• Open front of office
• Answer multi-line phone system, transfer calls, take messages.
• Check voicemail and forward messages.
• Keep track of all who are in and out of the office on the IN/OUT BOARD.
• Greet customers and vendors as they come into the office.
• Print invoices received via email, date stamp and route to AP.
• Check & distribute faxes and emails throughout the day.
• Pick-up, open and distribute mail.
• Prepare all outgoing mail (including certified mail & UPS).
• Take mail to the post office as needed.
• Verify data from design sheets and brochure requests in construction software.
• Send customer letters and thank-you postcards.
• Miscellaneous duties as assigned.

• Education: High School Graduate
• Licensing/Registration/Certification: Driver's License and Proof of Auto Insurance (Required)
• Experience: Six months of related experience, ability to perform each essential duty listed above. Preferred:
  One year or more experience with a multi-line telephone system.
• Skills, Knowledge, and Abilities: Required:
  Experience with multi-line telephone system; basic knowledge of Microsoft Excel and Word. Preferred:
  Intermediate or better knowledge of Microsoft Excel & Word, experience with a computer-based customer tracking system.

$18 – $22 per hour based on experience.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• 401(k)
• Paid Time Off
• 7 Paid Holidays