Contract Administrator

Equans is looking for a Contract Administrator to join our team at Alderley Park, SK10 on a temporary basis (13 month maternity cover). This is a full time role working 40 hours per week. On offer is a salary from £28,000 per annum and benefits package.

You will provide the Account with structured contract business delivery capability through the creation of an expert team and the development of key relationships, robust systems and processes. Key in delivering Facility Management excellence within the client and end user environment.

• Interface with multiple internal and external stakeholders in the administration of relevant business and contract processes.
• Support the account management team in ensuring the service agreement is delivered at all times to a high level.
• Support business improvement projects/initiatives.
• Effectively manage the process for administering attendance, sickness, absences and annual leave for staff via the appropriate Business Systems. (SAP)
• Support the account management team by administering the system for the recruitment of new staff for direct employees.
• Administer the process for the onboarding and vetting (to BS7858) for all new starters, Temporary Workers and sub-contractors.
• Support in the administration payroll, medical certificates, starter and leaver information.
• Administration of the SHEQ process and system (AIMS) to ensure HSEQ contractual requirements and adherence to H&S policies and procedures.
• Attend and administer KPI/SLA performance meetings with client and with subcontract providers (Security/Catering/ TFM contractors).
• Administration of process for quotes for ad-hoc service requests.
• Support Account Director in the production of Client Monthly/quarterly reports. Recorder duties at contract review meetings.
• SAP
  • Submit Annual leave, sickness & expenses.
  • Raising ION for chargeable works.
  • Invoicing
• Planon
  • Assist the Help Desk and Managers with ensuring site jobs are closed in a timely manner.
• Timesheets – reconciliation with chargeable invoicing and liaising with Payroll and management in dealing with queries.

On offer is a competitive salary and benefit package, which includes;

• 24 days annual leave(+ public holidays).
• Life Cover equivalent to 1.5 timesannual salary.
• Employee discount shopping schemes on major brands and retailers.
• Cycle to work scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

• Able to work as part of a team and interact with Client and Suppliers.
• Understanding of FM business or similar environment.
• Working knowledge of MS Office including Excel and Outlook.
• Experience in using Planon or similar CAFM system would be advantageous.
• Experience in using business finance and administration systems such as SAP, Oracle, Coupa.
• Previous experience working in a high-end, fast paced environment.
• Must be able to pass BS7858 vetting standards.
• Due to location, it would be helpful to have a full driving licence and access to own car, this however is not a requirement for the role as there are shuttle buses for those who do not.

This role includes a Basic DBS check therefore ability to pass is essential.

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best…