Office Manager - Western Illinois University

Category:
Administrative, Professional & Staff Positions

Department: CENTER FOR PREPARATION OF EDUCATION PROFESSIONALS

Locations:
Macomb, IL

Posted:
Oct 20, 2026

Closes:
Nov 8, 2026 - 11:59 PM EST

Type: FT - Continuous

Position ID: 205944

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Recognized as a "Best Midwestern College" by the Princeton Review. Western Illinois University, accredited by the Higher Learning Commission, serves nearly 5,000students at its traditional, residential campus in Macomb, IL and its metropolitan, non-residential branch campus in Moline, IL.

RESPONSIBILITIES:
This position functions as the Office Manager in the Center for Preparation of Education. Typical duties include the following:

• Tracks all licensure processes ensuring appropriate/needed data is readily available for state and university reports/licensure needs.
• Responds to phone calls, office visits, email and written inquiries related to teacher education programs, student teaching, degree completion, and licensure from local, nation-wide and international sources.
• Assists with the creation of reports for internal review and state auditing purposes (including Title II, Annual Program Report (APR), and PEDS).
• Serves as the teacher licensure intake coordinator, receiving and processing reports relative to pre-clinical, clinical, practicum and internship experiences for teacher education.
• Oversees and maintains the Office of Teacher Education budgets with relation to conferences, travel, supplies, equipment, maintenance, and all aspects of fund deposits.

WORK LOCATION:

Macomb Campus

APPOINTMENT:
As soon as possible

HOURLY WAGE: $18.76 - $20.63 (anticipated starting wage $18.76)

This position is represented by AFSCME Local 417.

Western Illinois University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Services (CMS). These benefits include:
Health Insurance plans, (HMO's, OAP's, QCHP, and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long-Term Disability (LTD), Flex Spending Accounts (HAS, MCAP, and DCAP), 403(b) Supplemental Retirement Plans and 457(b) Deferred Compensation Plans.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: paid time-off, Employee Assistance Program, Tuition Waiver programs, and discounts to the local YMCA.

For questions on benefits, or eligibility, contact our benefits team at HR-Benefits or by calling .

Pre-graduation applicants are welcome to apply. In order to be considered for employment, the degree must be conferred at the time of application, unless applicant is in the final semester of a degree program; if so, the degree must be conferred at the time of appointment.

For a degree to be considered, it must be conferred from a regionally accredited degree-granting institution of higher education (or equivalent from an international accrediting body).

Since 1899, Western Illinois University has provided outstanding educational opportunities to individuals in west central Illinois and well beyond our region and state. WIU's traditional residential campus in Macomb, Illinois, is the educational, cultural and athletic center of the region, while the WIU-Quad Cities non-residential branch campus in Moline, Illinois, is the only public university in the immediate Quad Cities region.

WIU-Macomb, IL:
Western's traditional, residential main campus offers a comprehensive slate of undergraduate and graduate programs, including a doctorate in education, and…