Student Activity Accounts Coordinator

Financial Review and Control Specialist

To efficiently and expeditiously provide financial review, control and information necessary to the administration of the fiscal affairs of the school system insuring maximum benefits for the financial resources available.

This job has no supervisory responsibilities.

• Review and approve vendor purchases, requests for payments, and requests for advance payments submitted by the schools for School Activity accounts for proper documentation account coding and adherence to procurement and cash handling procedures. Key invoice batches and disburse payments.
• Respond/resolve inquiries from schools regarding their School Activity accounts in a timely manner.
• Maintain daily balance reports in Excel for school Activity accounts. Track and maintain daily banking transactions in Excel and in SFO. Distribute month end and year end reports for distribution to schools, departments and administrators.
• Investigate and resolve discrepancies in invoices and take necessary action to resolve.
• Issue Petty Cash checks to schools at the Beginning of each school year and verify and coordinate with bookkeepers or secretaries to ensure all petty cash is turned in at the end of the school year.
• Conduct internal cash handling audits.
• Provide in-depth training for principals and bookkeepers.
• Monitor and prevent negative balances.
• Assist in maintaining Cash Handling Procedures Manual.
• Maintain student payment system.
• Perform annual inventory of payment and check scanning devices.
• Assist as a back-up in extended absence of school bookkeepers.
• Provide reconciliation support between student payment system and Munis and bank.
• Perform related duties as required or assigned by supervisor.

• Associate's degree in accounting or related field, or equivalent experience.
• Minimum of three (3) years of experience in the field of accounting.
• Experience in governmental or school accounting is preferred.
• Experience with KEV/SFO strongly preferred.
• Experience with Munis preferred.
• Basic comprehension of computerized accounting systems.

• Knowledge and understanding of accounting principles and procedures.
• Knowledge of internal controls.
• Knowledge of general office procedures and equipment.
• Ability to work independently with little supervision.
• Knowledge of computerized accounting programs.
• Ability to work under pressure and handle deadlines.
• Ability to deal courteously and diplomatically with school employees, vendors, and the general public.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to perform work requires meticulous attention to detail and accuracy.
• Skill in typing and/or operation of a computer keyboard.
• Good mathematical/accounting skills.
• Good organizational skills.

Certification, License and Special Requirements - None