Administrative Assistant AHN

Department: 34006 Navicent Health Medical Center - Patient Placement

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information:

Monday-Friday 8am-5pm

Pay Range:

$18.50 - $27.75

• Performs administrative duties for HR Director, including scheduling appointments, coordinating meetings, maintaining calendar, making travel arrangements, handling incoming/outgoing correspondence, etc.
• Acts as Editor for Human Resources department, including managing the T&A system, reviewing employee time cards, making adjustments as necessary to individual records.
• Completes bank transactions, including maintaining appropriate documentation for statement reconciliation, general ledger and audit trail and receives cash and writes receipts, assuring security of cash at all times.
• Manages Educational Assistance Program. Enters installment payments accurately. Makes timely deposits of payments. Notifies Information Services of General Ledger information. Audits loans quarterly. Corresponds with applicants on current status of loan. Prepares loan check requests and forward to accounting.
• Serves as Department Based Educator
• Orders supplies. Compare cost for best value.
• Performs special projects as assigned.
• Participates in departmental strategic planning initiatives and demonstrates commitment to achieving organizational goals.
• Maintains high degree of confidentiality.
• Consistently exhibits professionalism and tact when dealing with difficult employees, customers, or situations.
• Promotes a safe working environment for CGHS employees. Educates HR staff on hazard identification, assists with reporting of hazards, and quickly reacts to hazards identified within the department
• Demonstrates a high degree of dependability and confidentiality. Utilizes various computer applications to process forms, committee meetings material, and other documents at an expert level. All Microsoft Office Applications, Publisher, API, Other programs as needed.
• Provides administrative support in the management of financial operations. Orders and maintain supplies necessary for daily operations, including but not limited to, offices supplies, forms, and minor equipment for administrative department. Performs business functions (check request; pay medical director fees, travel, equipment, etc.)
• Provides clerical and secretarial support. Develops and maintains an organized filing system for correspondence and projects. Receives, reviews, and distributes mail. Transcribes, archives, and distributes minutes. Types documents as required. Creates and manipulates complex spreadsheets as needed. Completes various mailings, copy center requests, and coordinates distribution.
• Serves as receptionist for department. Greats all visitors and directs them to appropriate person. Receives deliveries and coordinates service calls. Communicates with physician offices, vendors and other internal and external customers by utilizing operational excellence skills. Takes messages and distributes to appropriate person in a timely manner. Distributes communication material in a timely and efficient manner.
• Organizes events and meetings as assigned including resources, material and location. Coordinating schedule/calendar. Coordinating facility, meals, and material. Education and In-service sessions.
• Provides administrative support for special projects. Coordinates movers for equipment and furniture. Coordinates printed material. Serves as liaison between department and vendors
• Maintains organization of department information. Implements and maintains efficient, effective, and useful filling system for department. Ensures correct filing of all required documents on a daily basis. Maintains labeled, functional files.
• Maintains and manages Executive Director’s schedule and multiple Practice Administrators schedules and department meeting schedules. Maintains on-line calendars and schedules. Distributes calendars and schedules to various departments. Confirms appointments daily and notifies attendees of changes. Coordinates meeting locations and material
• Assists Department Directors with Human Resource duties. Maintains department based…