Payroll Assistant II

Job Summary

This position compiles and enters payroll data; computes and posts wages; and maintains payroll records. Assists in the correct and expeditious processing and distribution of salary to school system employees.

This job has no supervisory responsibilities.

• Maintains a professional and positive relationship with employees and others.
• Processes payroll for monthly and semi-monthly employees accurately and in a timely manner.
• Communicates any new policies or procedures for payroll issues to employees.
• Processes additional changes for employees (tax forms, direct deposits, etc.).
• Organizes and alphabetizes payroll forms and timesheets.
• Reviews timesheets and approvals in time management system.
• Codes all leave and extended day duties into payroll templates and processes additional pay.
• Balances additional pay processed for payrolls.
• Calculates and processes time losses.
• Processes requests and timesheets for Personnel Service Agreements.
• Processes salary Verification of Employment for mortgages.
• Assists with other payrolls as needed.
• Works extra hours to ensure that payrolls are completed by set deadlines.
• Prepares files annually for Records Management.
• Performs other duties as assigned.

High School Diploma or State Approved High School Equivalency;
Associate's Degree in Business Education, Accounting, Mathematics, Office Management, or related field. Experience in payroll or accounting field preferably in a school system environment is desired. Or an equivalent combination of education, experience, and/or training that provides the required knowledge and abilities.

• Knowledge of payroll and accounting principles and procedures.
• Knowledge of general office procedures and equipment.
• Knowledge of computerized accounting programs.
• Skill in typing and/or operation of a computer keyboard.
• Good mathematical skills.
• Good organizational skills.
• Ability to work under pressure and handle deadlines.
• Ability to deal courteously and diplomatically with school employees, vendors, and the public.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to maintain and keep records.
• Ability to perform work requiring meticulous attention to detail and accuracy.
• Ability to enter and retrieve data from a computer.
• Ability to understand, analyze and interpret information and instructions.
• Ability to comprehend and apply payroll, tax, and benefits rules, regulations, and procedures.

N/A.

• 239 day work year; 8 hours per day.
• Salary:
  Grade 119J - Placement on salary schedule based on years of experience. Up to ten years allowed. The stated salary range reflects the opportunity for pay over the course of the employee's tenure. The top pay is not a potential starting salary.
• Excellent benefits package (including health, dental, vision, and life insurance; employee assistance program); annual, personal and sick leave; membership in State Retirement System.

• Complete an online application.
• Submit a resume and cover letter.
• Incomplete applications may not be considered.

Consideration/interviews will begin as soon as a list of applicants is established. Applications/resumes will be evaluated and only those meeting the qualifications will be considered. Candidates chosen for interviews will be contacted directly. No notification will be sent to applicants except those who are selected for interviews.

BIBB COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.

The Bibb County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation so long as the accommodation does not create an undue financial hardship for the district. A complete list of physical demands associated with the position can be obtained from HR.