Administrative Coordinator - Dept. of Natural Sciences

Administrative Coordinator – Dept. of Natural Sciences

Middle Georgia State University (MGA) invites applications for the Administrative Coordinator – Dept. of Natural Sciences role. The University is a multi‑campus, baccalaureate and graduate‑degree public institution located in Macon, GA. MGA has five campuses, 8,400 students, and six academic schools, including a flagship aviation program that supports the mission to educate lifelong learners.

This position coordinates and performs a wide variety of administrative, secretarial and program support activities on behalf of the Department of Natural Sciences.

• Purchasing/Procurement/Maintenance (35%) – Purchase laboratory supplies and equipment; maintain purchase card requests; coordinate maintenance and repair of lab and office equipment; maintain office supply inventory.
• Internal & External Communications (30%) – Serve as a primary point of contact and liaison with other offices, vendors and external institutions; organize and facilitate meetings, conferences and special events; prepare memoranda, letters, email and reports; assist in registering students; attend meetings and record minutes; sort and distribute mail.
• Data/Scheduling (35%) – Enter courses in Banner; assign classroom and lab space; maintain departmental records and databases; monitor accounting activities (grant monies, lab fees, etc.); maintain Chair’s calendar and required budget records; assign advisors to students; supervise student workers as needed.
• Perform related duties as assigned.

• Education – High‑school level education or specialized training in a relevant field.
• Experience – One to two years of experience in a similar administrative support role or completed apprenticeship/internship.
• Knowledge, Skills & Abilities – Database management; strong interpersonal, oral and written communication; knowledge of modern office practices, policies and procedures; proficiency with computers and office equipment; prioritizing and organizing work.

MGA is an equal employment opportunity institution. We recruit, hire, train, promote and provide educational opportunities to all persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status, in compliance with applicable federal, state and local laws.

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Employment offer is contingent upon completing a background investigation, including a criminal background check, and confirmation of credentials and employment history.