Senior Executive Assistant to Senior Vice President University Advancement

Position: Senior Executive Assistant to the Senior Vice President for University Advancement
#
** Application Instructions:
**** External Applicants:
** Please upload your
** resume
* * on the
** Apply
* * screen. Your application will automatically populate your resume details, and you may verify and update data on the
** My Information
** page.  
** Current Mercer University Employees:
** Apply from your existing
** Workday
* * account.
** Do not apply from the external careers website**. Log in to
** Workday
* * and type
** Jobs Hub
** in the search bar. Locate the position and click
** Apply**.##
*
* Job Title:

** Senior Executive Assistant to the Senior Vice President for University Advancement##
** Department:
** University Advancement##
** College/Division:
** General University
** Primary Job Posting

Location:

** Macon, GA 31207
** Additional Job Posting Locations:***(Other locations that this position could be based)*##
** Job Details:
** We are seeking a highly organized and responsible Senior Executive Assistant to provide comprehensive support to the Senior Vice President for University Advancement. This role demands a self-motivated and trustworthy individual who is committed to delivering excellence and ensuring seamless operations at the executive level.
** Responsibilities**:

The Senior Executive Assistant provides high-level administrative and financial support for University Advancement under indirect supervision. This role manages and audits departmental budgets and revenue accounts, oversees business transactions, and ensures compliance with policies and procedures. The position also provides executive support to the Senior Vice President (SVP), supervises designated staff, and coordinates procurement and vendor relations. Additional responsibilities include serving as Building Steward for Mercer Landing and supporting special events as assigned.
** Qualifications**:

A bachelor’s degree from an accredited university/college and at least one year of progressively responsible administrative support experience is required.  In lieu of a bachelor’s degree, an equivalent combination of education and directly related experience will be considered. Candidates with prior experience with Workday and/or prior accounting/budgeting experience are highly desired.
** Knowledge/Skills/Abilities:
*** Comprehensive understanding of financial management principles, including budgeting, auditing, and compliance.
* Knowledge of or ability to quickly learn University policies, procedures, and procurement processes.
* Familiarity with office administration and executive support best practices.
* Understanding of event coordination and facility management.
* Strong organizational and time-management skills with the ability to prioritize multiple tasks.
* Advanced proficiency in Microsoft Office Suite and ability to learn various enterprise systems (e.g., Workday).
* Excellent written and verbal communication skills for professional correspondence.
* Analytical skills for reviewing budgets and identifying discrepancies.
* Problem-solving skills to address scheduling conflicts and operational issues.
* Skill in utilizing office productivity tools (Word, Excel) to create and manage documents, expense reports, and spreadsheets, along with experience in or ability to learn University accounting systems and donor management platforms.
* Ability to deliver excellent customer service while effectively communicating with vendors, alumni, University stakeholders, and internal departments to resolve disputes or clarify charges and expenses.
* Ability to maintain confidentiality and exercise discretion in handling sensitive information.
* Ability to review and question expenses to ensure compliance with departmental budgets and financial policies
* Ability to work independently under minimal supervision while managing complex tasks.
* Ability to supervise and mentor staff effectively.
* Ability to collaborate across departments and build positive working relationships.
* Ability to adapt to changing priorities and work in a fast-paced environment.
** Background Check Contingencies:**- Criminal History
** Required Documents:**- Cover Letter
- Resume
- List of references with contact information
** About Mercer University
** Founded in 1833,…