Administrative Assistant

We are looking for an Administrative/Owner's Assistant to organize and perform administrative duties and office procedures.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication.

Office manager duties and responsibilities include A/R, A/P and other accounting data entry, scheduling meetings and appointments, greeting visitors, providing general administrative support to our employees, and other miscellaneous tasks as assigned by the owner. Previous experience as a front office manager or office administrator would be an advantage. A successful office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

The assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Requirements

• Proven experience as an office manager, owner's assistant, or administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (Excel , Word and Outlook)
• Good working knowledge of accounting; experience with Quickbooks a plus
• Hands on experience with office machines
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Bachelor's degree preferred; additional qualification as an Administrative assistant or Secretary will be a plus