Administrative Coordinator - Dept. of Nursing

Job Title

This position is responsible for coordinating and/or performing a wide variety of administrative, secretarial and program support activities on behalf of the Department of Nursing for the Macon Campus.

Oversees Purchasing/Procurement/Maintenance Schedule of Departmental Supplies/Equipment (35%) - Purchases laboratory supplies and equipment for all Department of Nursing labs; maintains oversight of purchase orders; works closely with vendors to track supplies and equipment; maintains purchase card requests. Maintains office supply inventory; makes purchases as needed. Coordinates the maintenance and repair of office and lab equipment.

Coordinates Internal & External Communications (30%) - Serves as a primary point of contact and liaison with other offices, vendors and external institutions on a range of specified issues; organizes and facilitates meetings, conferences and special events as required. Answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel. Prepares memoranda, letters, emails and reports. Assists in registering students.

Assists in processing new nursing student applications. Attend meetings and records minutes. Sorts and distributes mail.

Coordinates Departmental Data/Scheduling (35%) - Enters courses in the Banner system; assigns classroom and laboratory space. Gathers, enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the office. Monitors accounting activities as appropriate (e.g., grant money, lab fees, etc.) Maintains department files and records. Maintains the Chair's calendar; schedules appointments. Maintains required budget records.

Assigns advisors to students on all campuses. May supervise student workers which may include recommendations for hiring performance evaluation, training, work allocation and problem resolution. Performs related duties as assigned.

Educational Requirements Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. Required Experience Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Database management skills. Strong interpersonal and communication skills and the ability to work effectively. Knowledge of modern office practices and procedures. Knowledge of university and school policies and procedures. Knowledge of computers and job-related software programs. Skill in prioritizing and organizing work. Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. Skill in oral and written communication.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Middle Georgia State University is committed to four core values in what we do and represent: CORE VALUES:
Stewardship
- Engagement
- Adaptability
- Learning

Middle Georgia State University is committed to ensuring a safe learning environment that supports the dignity of all members of the University community. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Middle Georgia State University. Pursuant to Board of Regents Policy Section 6.6, federal and state laws and regulations, and our vision, mission, and values, Middle Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status").

No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the…