Portfolio Community Association Manager

Portfolio Community Association Manager

Company: Fieldstone Realty Partners

Location: Macon, Georgia (with weekly travel to our Atlanta office)

Fieldstone Realty Partners is a leading Community Association Management Company based in Atlanta, Georgia. We've experienced consistent growth since our inception in 2012, allowing us to provide exciting career opportunities. As we expand our presence in Middle Georgia, we're looking for a Portfolio Community Association Manager to serve our growing portfolio of communities in the Macon area.

We are seeking an experienced, licensed Portfolio Community Association Manager located in or near the Macon area to manage a portfolio of community associations in Middle Georgia. This is a field-based role, you'll work primarily in and around Macon servicing your communities, with one day per week at our Atlanta office for team collaboration, training, and company meetings.

Your expertise in community association management and commitment to delivering exceptional service will be essential to your success.

An active Georgia CAM, Salesperson, or Broker license is required.

Administrative

• Manage a portfolio of community associations, ensuring compliance with governance documents and regulations.
• Prepare annual budgets and oversee the financial operations of each association.
• Maintain accurate records and documents for each association, including meeting minutes, contracts, and correspondence.
• Prepare and present regular reports to association boards.
• Coordinate and oversee vendor contracts and services.
• Respond to homeowner inquiries and concerns in a timely and professional manner.
• Collaborate with the Fieldstone Realty Partners team to provide seamless service to clients.

Physical Management

• Conduct regular site visits to assess property conditions, address covenant violations, and ensure vendor contract compliance.
• Manage vendors to ensure landscaping and pool maintenance meet our company and client standards.
• Assist in negotiating and executing contracts for various services required by the associations.
• Ensure emergency situations are addressed promptly and effectively.
• Foster positive relationships with homeowners and community members.

Fiscal

• Prepare annual budgets and manage financial operations of each association in accordance with the annual budget.
• Report all assessments and other charges due by Owners, maintaining checking, savings, and other income accounts.
• Approve all disbursements from assessments collected for normal recurring expenses as provided in the budget.
• Furnish a monthly financial statement that includes all income and expenses.
• Handle special assessments and additional administrative and collection charges when required.

Covenant Enforcement

• Become familiar with and retain a basic knowledge of the Neighborhood Covenants, By-Laws, and Design Guidelines.
• Maintain communication with the Board of Directors/Architectural Review Board and provide advisement on all Covenant Violations or Modifications when requested.
• Write and send Covenant Violation letters as needed, as agreed upon by the Board of Directors and/or Covenants Committee.
• Serve as a liaison between the Board of Directors and the Association's attorney regarding Covenant issues.
• Maintain and provide access to all files pertaining to Covenant Violations and Modifications.

• Active Georgia license required:
  Community Association Manager (CAM), Real Estate Salesperson, or Broker license in good standing with the Georgia Real Estate Commission. Unlicensed candidates will not be considered.
  
  Must reside in or within commuting distance of the Macon, Georgia area.
• Ability to travel to our Atlanta office one day per week.
• Bachelor's degree in Business Management, Real Estate, or a related field (preferred).
• Relevant experience in community association management.
• Strong understanding of community association governance documents and regulations.
• Excellent organizational, communication, and problem‑solving skills.
• Ability to manage multiple tasks and prioritize responsibilities effectively.
• Proficiency in Microsoft Office Suite, specifically Microsoft Excel.
• Knowledge of Enumerate Software (formerly TOPS Software).

• Competitive salary based on experience.
• Mileage reimbursement for travel between communities and to the Atlanta office.
• Opportunity for growth and career advancement within our company.
• Health and wellness programs available.
• Generous paid time off.

Fieldstone Realty…