Purchasing​/Supply Chain Coordinator

Description

JSP is seeking an experienced, detail-oriented, and analytical Purchasing & Supply Chain Coordinator to work out of our Madison Heights sales office. The Purchasing & Supply Chain Coordinator will support purchasing, supplier management, ERP system processes, and supply chain operations across multiple manufacturing locations.

This position plays an important role in ensuring materials and services are purchased efficiently, delivered on time, and accurately recorded within the company’s systems. Responsibilities include managing purchase requisitions and purchase orders, coordinating supplier schedules, maintaining purchasing data in the QAD ERP system, tracking capital expenditures, analyzing purchasing information, and preparing reports to support management decision-making.

The ideal candidate is proactive, highly organized, and comfortable working independently with data, systems, suppliers, and internal departments. Success in this role requires strong analytical and problem-solving skills, sound judgment, exceptional follow through, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

• Process and manage purchase requisitions and purchase orders for multiple manufacturing facilities.
• Review purchasing requests for completeness, accuracy, appropriate approvals, account coding, and compliance with company procedures.
• Obtain and evaluate supplier quotations to support competitive pricing and cost-effective purchasing decisions.
• Maintain purchase orders throughout their lifecycle, including changes to pricing, quantities, account coding, and delivery schedules.
• Coordinate with internal departments and suppliers to resolve order discrepancies, pricing issues, delivery delays, and other purchasing concerns.
• Maintain accurate purchasing records and ensure timely processing of transactions.
• Identify purchasing discrepancies and independently follow through on resolution within established company procedures and approval authority.

• Communicate with suppliers regarding quotations, order confirmations, delivery schedules, material availability, and outstanding orders.
• Monitor open purchase orders and proactively follow up on overdue or at-risk deliveries.
• Expedite critical materials and services to minimize disruptions to manufacturing and maintenance operations.
• Generate supplier schedules and communicate material requirements based on Material Requirements Planning (MRP) data.
• Coordinate with logistics providers and transportation partners to support timely and cost-effective deliveries.
• Develop effective working relationships with suppliers and internal stakeholders to resolve issues and improve service.
• Monitor supplier delivery performance and identify opportunities for process improvement.

• Maintain accurate purchasing, supplier, and related transactional data within the QAD ERP system.
• Utilize ERP purchasing and MRP information to support supplier scheduling, order management, and material availability.
• Serve as a key resource for purchasing-related system processes, transaction accuracy, and data integrity.
• Assist with training employees on purchasing procedures and relevant ERP system functions.
• Document purchasing workflows, develop standardized procedures, and support continuous improvement of purchasing processes.
• Identify data discrepancies, process inefficiencies, and opportunities to improve system utilization and reporting accuracy.

• Prepare purchasing, spending, and capital expenditure reports for management.
• Track capital project expenditures against budgets and provide project managers with timely spending updates.
• Analyze purchasing data to identify discrepancies, spending trends, cost-saving opportunities, and areas requiring follow-up.
• Develop and maintain Excel spreadsheets, reports, and analytical tools to support purchasing, budgeting, and operational decision-making.
• Use advanced Excel functions, including Pivot Tables, lookup functions such as XLOOKUP or VLOOKUP, conditional formulas, sorting, filtering, and data validation, to analyze and reconcile data.
• Consolidate information from multiple sources, identify inconsistencies, and present accurate, organized information for management review.
• Support budgeting, cost control, maintenance planning, and operational decision-making through accurate and timely reporting.
• Maintain…