Administrative Assistant

Starting Pay: $18.00 per hour

Job Type: Full-Time | On-Site

Road & Rail Services is looking for a dependable, detail-oriented Administrative Assistant to support the daily operations of our busy railroad services facility.

This position is ideal for someone who enjoys working with computers, organizing information, maintaining accurate records, and providing essential administrative support to operations management.

We are seeking an individual who is proficient in Microsoft Excel, comfortable working with digital systems, and capable of managing multiple assignments while meeting deadlines. Strong communication skills, accuracy, and the ability to work independently are important for success in this role.

As an Administrative Assistant, you will help keep daily business operations running smoothly by performing a variety of administrative and clerical tasks.

• Prepare, update, and maintain spreadsheets, reports, electronic files, and business documents.
• Utilize Microsoft Excel to organize information, enter data, track activity, and maintain accurate records.
• Provide administrative support to site management, supervisors, and other departments as needed.
• Complete data entry assignments with a high level of accuracy and attention to detail.
• Assist with basic accounting functions, recordkeeping, and document reconciliation.
• Create, format, and edit correspondence, reports, and presentations using Microsoft Office applications.
• Maintain organized electronic filing systems to ensure information is accessible and up to date.
• Handle confidential employee, customer, and company information professionally and securely.
• Communicate with internal departments to obtain information and complete assigned administrative tasks.
• Prioritize daily responsibilities to meet company deadlines and operational needs.
• Follow company procedures, workplace safety requirements, and established administrative processes.
• Perform additional administrative duties as assigned by site management.

• Minimum 1 year of previous administrative, clerical, or office support experience.
• At least 1 year of experience using Microsoft Office applications, including Word, Excel, and Outlook.
• Proficiency in Microsoft Excel, including spreadsheet creation, formatting, data entry, and basic formulas.
• Ability to type at least 30 words per minute with minimal errors.
• Basic accounting knowledge and familiarity with financial recordkeeping.
• Experience with data processing, document management, and electronic filing.
• Strong organizational skills with the ability to manage competing priorities.
• Excellent attention to detail and commitment to producing accurate work.
• Ability to communicate professionally with coworkers, supervisors, and management.
• Dependable attendance and the ability to work independently with minimal supervision.

• Experience creating presentations using Microsoft PowerPoint.
• Previous administrative experience in transportation, logistics, manufacturing, railroad operations, or an industrial setting.
• Familiarity with electronic reporting systems and business management software.
• Experience preparing operational reports, tracking expenses, or supporting payroll-related documentation.

At Road & Rail Services, we recognize the importance of our administrative team and the support they provide to daily operations.

• Competitive starting pay of $18.00 per hour
• Medical, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid holidays and vacation
• Opportunities for professional development and career…