Accounts Payable Clerk; Madison, WI

The Accounts Payable Clerk in Madison, WI is responsible for the timely and accurate processing of vendor purchase orders and invoices. This position is also responsible for processing payments to all vendors and other entities. This position will work closely with the Controller to ensure all payments are made accurately and in a timely manner.

• Purchase orders: Enter purchase orders either electronically or manually ensuring accuracy related to jobs, account postings, and items. Review purchase orders to ensure the remaining costs are accurate. Close purchase orders as required.
• Vendor Invoices: Receive and process vendor invoices matching them with related purchase orders and coding them to appropriate jobs and accounts. Assist with the resolution of disputed invoices. Determine the proper posting of invoices without a purchase order.
• Sales & Use Tax: Determine the applicability of sales and use tax on vendor invoices.
• Cash Disbursements: Process and ensure delivery of payments to all vendors by check or ACH. Assure payments are made within discount terms when available.
• Vendor Statements: Receive and review vendor statements for past due invoices. Resolve past due or disputed invoices.
• Additional Duties: Provide backup for co-workers as required, including limited telephone duties. Assist with other duties as needed.

• Associate’s degree in accounting, or equivalent education/experience
• 2-5 Years of professional accounting experience
• Construction industry accounting experience
• Technical accounting knowledge and skills
• Proficiency with Microsoft Office Suite
• Exceptional attention to detail and accuracy
• Excellent written, verbal and interpersonal communication skills
• Strong organizational and multi-tasking abilities
• Self-motivated with a strong work ethic and high degree of integrity
• Ability to thrive in a fast-paced, self-driven environment and work efficiently under pressure
• Ability to handle sensitive and confidential information with discretion
• Collaborative approach with ability to work effectively in a team environment

• Westphal & Co., Inc. is an Equal Employment Opportunity Employer and does not discriminate on the basis of race, color, gender, religion, age, national origin, citizenship status, veteran status, sexual orientation, genetic information, disability, and or any other basis protected by law or company policy.