Payroll Specialist

CSM Companies, Inc., located in Madison, WI, is seeking a talented individual to take on the Payroll Specialist position! This position is ideal for those who enjoy working in a busy, professional environment. Excellent benefits offered. Responsibilities include managing and processing the accurate bi-weekly and monthly payrolls for all employees. CSM values their employees and strives to offer opportunities for professional growth.

Summary:

The Payroll Specialist is responsible for processing accurate and timely payroll for approximately 1,000+ employees across multiple states. This role supports weekly payroll processing for bi-weekly North and South pay cycles, ensuring compliance with wage and hour laws, benefits deductions, and internal controls. The Payroll Specialist serves as the primary point of contact for payroll-related inquiries and partners closely with Operations, Accounting, and Human Resources.

Responsibilities:

Manage and process bi-weekly payrolls for hourly, salaried and commissioned employees.

Review and validate timecards, overtime, commission and pay differentials.

Process off-cycle payrolls, bonuses, commissions, and final pay.

Ensure payroll deadlines and cutoff schedules are met.

Ensure proper audit systems are in place to account for accurate pay and benefit changes.

Duties:

Process payroll changes including, but not limited to, new hires, terminations, internal transfers, garnishments, manual checks, leave request, various payroll deductions, etc.

Process garnishments, tax levies, and child support orders

Ensure compliance with and follow controls to achieve an error free payroll and detect any discrepancies before they appear on an employee’s check or impact payroll

Generate a variety of routine reports relating to payroll, time, paid leave, etc.

Manage and maintain payments for employee cash reimbursements and expense reports for credit card reconciliation

Evaluate process and reporting improvements as needed

Problem solve and respond to employee’s payroll questions

Assist with W-2 questions and corrections

Prepare payroll, headcount, overtime, and turnover reports

Partner with Operations on timekeeping accuracy

Escalate payroll issues and risks to leadership

Maintain confidentiality and professionalism at all times

Other duties as required

Education, Skills,

Experience:

Associate’s degree in Business or related field;
Bachelor’s degree is preferred

Five years of applicable experience managing the payroll process, multi-state experience is preferred

Experience processing payroll for 500+ employees preferred

Strong knowledge of wage & hour laws

Experience with complex pay cycles and variable compensation

Proficiency with HRIS/payroll systems (ADP, UKG, Paycom, Paylocity, etc.)High attention to detail and confidentiality

Excellent proficiency in MS office (Solid Excel skills is a must)
Ability to organize and prioritize tasks to meet strict deadlines

Must have strong verbal, written and interpersonal communication skills

Ability to manage multiple tasks while paying close attention to detail

Strong personal integrity, confidentiality, and discretion

Work Environment, Physical Demands:

Ability to sit, stand, bend, kneel, stoop and lift/move up to 50lbs. on a regular basis

Ability to work in an environment to include 8–12-hour days, and flexibility to extend working hours when necessaryCSM Job Standards Accountabilities:

Customer Focus:
Actively looking for ways to identify customer needs. Then efficiently and effectively addressing those needs.

Communication - Visual and Verbal:
Listening, speaking, and signaling so others can understand. Communicate in spoken English well enough to be understood by others.

Teamwork:
Working cooperatively in a professional demeanor to complete work…