Business Office Manager

Business Office Manager (Administrative)

Support with Precision. Lead with Integrity. Build a Legacy.

At Legacy Senior Living, the Business Office Manager is a vital part of the team ensuring smooth financial, administrative, and human resource operations. If you are detail-oriented, dependable, and driven by supporting a mission that honors the Greatest Generation, this role offers meaningful work behind the scenes that keeps our community thriving.

You will be the right hand to the Executive Director and department leaders, managing critical business functions, fostering communication, and enabling the delivery of exceptional resident care through efficient office and financial management.

• Provide comprehensive clerical and administrative support to the Executive Director and department heads.
• Create, organize, and maintain accurate resident and employee files, ensuring confidentiality and compliance.
• Prepare reports, budgets, and financial statements in partnership with leadership.
• Maintain the general ledger and reconcile bank statements monthly with accuracy.
• Process accounts payable invoices, review them with the Executive Director, and manage department declining balance sheets.
• Calculate and review payroll hours with department heads and process payroll timely.
• Review paycheck accuracy and distribute accordingly.
• Manage employee benefits paperwork and assist staff with questions.

• Support hiring processes by screening applicants, arranging interviews, conducting reference and background checks, and managing communications including regret letters.
• Collaborate with leadership to ensure staffing needs are met efficiently.

• Answer all incoming calls warmly and professionally, providing excellent first impressions.
• Greet residents, family members, visitors, and staff with kindness and helpfulness.
• Assist with resident services support as requested by supervisors.

• Maintain a neat, organized office environment conducive to efficient workflow.
• Order and track office supplies to ensure uninterrupted operations.
• Prepare correspondence and perform other duties as assigned.

• Highly organized with strong attention to detail and a commitment to accuracy.
• Proficient with financial software, Microsoft Office Suite, and comfortable managing payroll and budgets.
• Strong communicator with excellent customer service skills.
• Discrete and respectful of confidential information.
• Ability to multitask and prioritize in a fast-paced environment.
• Previous experience in senior living, healthcare, or finance administration preferred.

• Competitive salary and comprehensive benefits package.
• PTO, paid holidays, and 401(k) with company match.
• A supportive, mission-driven workplace where your role directly impacts resident quality of life.
• Opportunities for professional growth and development.

Be the Backbone of Our Community. Join Legacy Senior Living.

If you’re ready to provide essential support that empowers leadership and enriches the lives of residents, apply today and help us continue building a lasting legacy.