Research Administrator

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Academic Staff

Regular

Multi-fun Res Admin Mgr

Join the dynamic and cutting-edge world of research in emergency medicine as we seek a passionate individual to take on the role of Research Administrator at the vibrant Berbee Walsh Department of Emergency Medicine (DEM) at the UW School of Medicine and Public Health! Reporting directly to the Associate Department Administrator–Finance, with a matrixed relationship to the Associate Vice Chair of Research, the Research Administrator will be responsible for contributing to the mission of enhancing and facilitating high-impact clinical and translational emergency care research in the department by carrying out pre- and post‑award research administration tasks.

The pre‑award component includes directly working with principal investigators and/or research staff to prepare, route, and submit funding proposals to sponsors. Reviewing, advising, and assisting faculty in developing and submitting grant applications, contract proposals, progress, and final reports. Post‑award tasks include directly working with principal investigators and research staff to budget, complete award set‑up, monitor expenditures, and reconcile financial data for sponsored programs.

This includes processing accounting transactions such as cost transfers, sub‑award management, and financial projections related to sponsored project management.

Furthermore, this role will serve as the unit liaison to internal and external stakeholder groups providing institutional and sponsor information representing the interests of the department and will implement departmental research administration policies and procedures accordingly.

• The work schedule is flexible and will be determined at the time of hire.
• This position may require some work to be performed in‑person, onsite, at a designated campus work location. Some work may be performed remotely, at an off‑site, non‑campus work location.
• Successful candidates will address the following Knowledge, Skills, and Abilities in their cover letter: demonstrated track record of organizational skills and attention to detail managing multiple complex tasks, ability to work independently with minimal supervision, ability to problem solve and research questions to find answers.

• Reviews and approves programmatic transactions spanning the life‑cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures.
• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director.
• May supervise the day‑to‑day activities of research administration staff.
• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders.
• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit.
• Executes activities related to financial compliance, audit, or reporting on behalf of a unit.
• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit.
• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration.

School of Medicine and Public Health, Berbee Walsh Department of Emergency Medicine.

At the Berbee Walsh Department of Emergency Medicine, our focus is advancing the health of our community through unparalleled investments in exemplary education and training, rigorous discovery and collaboration, and compassionate patient care. Each year, our faculty and staff care for more than 100,000 patients across our emergency departments, serving as a trusted resource for communities throughout Wisconsin and beyond.

The…