Administrative Coordinator

Administrative Coordinator – TEKsystems

Location:

Madison, WI (On-site)

Schedule:

Monday–Friday, 8:00 AM – 5:00 PM

Join our team as an Administrative Coordinator and play a vital role in supporting the leadership and operations of our Device Manufacturing Site. This is more than an administrative role—it’s an opportunity to contribute to projects, streamline processes, and ensure smooth day‑to‑day operations in a dynamic, collaborative environment.

• Support Site Leadership:
  Manage calendars, schedule meetings, prepare materials, and coordinate travel and expense reports.
• Coordinate
  
  Key Activities:
  
  Organize leadership meetings, site‑wide training sessions, and special events.
• Facilitate Onboarding:
  Assist with interviews, IT setup, workspace preparation, and orientation for new hires.
• Maintain Communication Channels:
  Manage SharePoint sites, distribution lists, and internal communication tools.
• Handle Office Operations:
  Oversee mail, supplies, vendor relationships, and meeting room bookings.
• Drive Engagement:
  Lead or support company initiatives such as CSR, ESG, and social committee activities.
• Collaborate Across Teams:
  Provide administrative support to other functions and work closely with Facilities for site needs.

• 3‑5 Years of Administrative Experience
• Strong organizational skills with attention to detail
• Proficiency in Microsoft Office Suite; knowledge of SharePoint and Visio is a plus
• Ability to manage confidential information with discretion
• Excellent communication and interpersonal skills
• Resourceful, proactive, and able to prioritize multiple tasks independently
• Experience in pharmaceutical, medical, or related industries preferred

Apply today and take the next step in your career with a role that combines professionalism, impact, and opportunity!

This is a Contract position based out of Madison, WI.

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:
This is a fully onsite position in Madison, WI. Final date to receive applications:
This position is anticipated to close on Jan 2, 2026.

Mid-Senior level

Contract

Administrative

IT Services and IT Consulting

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.