Labor & Employment Legal Assistant; Practice Support Team Specialist

Labor & Employment Legal Assistant (Practice Support Team Specialist)

Husch Blackwell LLP is a full‑service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead to better outcomes. We are committed to recruiting, developing, and promoting talented lawyers and business professionals from diverse backgrounds and experiences. If you are a motivated professional looking for a long‑term fit where you can grow in a role and be valued and empowered, we invite you to apply to our Practice Support Team Specialist position in one of our Madison, Milwaukee, or Chicago offices.

This position will work onsite 3 days per week.

• Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control.
• Prepares documents:
  Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects.
• Coordinates schedules:
  Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries.
• Coordinates accounting administrative functions:
  Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.
• Processes new client/matter intake:
  Prepares and processes new matter forms, requests conflict checks, and opens new files.
• Processes mail:
  Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Administrative Resource Team as needed.
• Provides general administrative support:
  Maintains attorney contacts, tracks requirements and activity related to CLE and memberships.
• Works collaboratively in a team:
  Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
• Effectively uses team software to log and manage workflow.
• Shows proficiency in Labor & Employment law, supporting our Labor & Employment practice group: e‑filing, calendar coordination, document edits, and pleadings.
• Other:
  Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner.
• Other duties as assigned.

• High School Diploma or GED.
• 3–5 years of legal experience.
• Ability to provide excellent customer service.
• Ability to demonstrate excellent client communication skills.
• Strong organizational skills.
• Ability to work well both independently and within a team.
• Minimum typing speed of 60 wpm.
• Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
• Proficiency in Adobe Acrobat.

• 2‑year degree.
• 3–5 years of legal experience with a heavy focus on Labor & Employment.
• Previous transcription experience.
• 1–3 years of experience as a high‑level executive assistant.
• Experience managing a busy executive calendar.
• Strong skills in process and information management.

• Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law.
• State of Illinois: $51,000 – $98,000.
• Full‑time employees receive benefits including medical and dental coverage; life insurance; short‑term and long‑term disability insurance; pre‑tax flexible spending account for certain medical and dependent…