Administrative Assistant

Administrative Assistant role at Jaeckle Distributors.

Jaeckle Distributors is looking for a Part‑Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly—from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks.

• Process customer SPIFFs and support expense/reporting activities.
• Coordinate employee travel logistics, hotel arrangements, and onboarding schedules.
• Assist senior management with administrative tasks, reporting, and special projects.
• Order food for office lunches, meetings, and special events.
• Maintain and update CRM contact records.
• Help with monthly commission calculations and distribute reports.
• Serve as liaison between Jaeckle Distributors and our HR support partner.
• Support workflow for coupon applications used by field sales and customers.

• Maintain, organize, and restock supplier brochures, catalogs, and marketing materials.
• Distribute brochures and hard‑copy materials to field sales.
• Pick and prepare labels for field sales as requested.
• Assemble and distribute new customer welcome packets.
• Order paper, office supplies, and conference room beverages for the Madison office.

• Strong proficiency in Microsoft Excel.
• Highly organized with excellent follow‑through and attention to detail.
• Professional, reliable, and responsive.
• Ability to balance multiple priorities in a fast‑paced environment.
• Team‑oriented with a positive, people‑focused approach.
• Able to maintain a high level of confidentiality.

• Take Ownership
• Support a Positive and Fun Environment
• Do the Little Things That Make a Big Difference
• Innovate to Add Value

Entry level

Part‑time

Administrative

Wholesale

Location:

Madison, WI

Salary: $45,000.00–$50,000.00