Purchaser​/Administrative Assistant

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Introduction

The Purchaser/Administrative Assistant is a nonpartisan position that reports to the Chief Clerk and Director of Operations. This position performs a broad range of business and administrative duties that support the effective operation of the Senate Chief Clerk’s Office and the Wisconsin Senate.

Position Summary

As Purchaser, the employee is responsible for making and tracking purchases made by the Senate, tracking delivery and receipt of orders, and the initial processing of accounts payable. This role works closely with the Business Operations Manager to ensure that all purchases are properly authorized and within budget. The employee will develop expertise in state printing contracts and Senate purchasing policy, and must have a general understanding of printing industry terminology for accurate quoting.

As the Administrative Assistant, the employee provides administrative assistance and supports the daily operation of the Chief Clerk’s office. Responsibilities include staffing/coverage of the Senate Chief Clerk’s reception desk, greeting visitors, answering phones, and directing individuals appropriately. The role provides excellent customer service to Senators, staff, and visitors, assists with open records requests, supports the Sergeant at Arms’ office with flags and supply requests, and may assist with legislative functions such as production, publication, and distribution of the Senate Journal, the Bulletin of the Proceedings, administrative rules, and state agency reports.

General support duties include scheduling, filing, copying, binding, and scanning.

Salary Information

The annual salary range is $54,528 to $83,136 based on experience, plus the same fringe benefits available to other State of Wisconsin employees. Further benefit details: (Use the "Apply for this Job" box below)..

Job Details

The ideal candidate possesses excellent interpersonal and communication skills, works in a nonpartisan environment with professionalism and confidentiality, and is familiar with parliamentary procedure and Senate legislation.

• Ability to work in a nonpartisan environment
• Strong interpersonal skills and the ability to establish and maintain effective working relationships with Senators, staff, and coworkers
• Knowledge of standard business practices including purchase orders, invoices, receiving, and accounts payable
• Strong organizational skills
• Experience utilizing Microsoft Office and Adobe Acrobat applications
• Knowledge of basic office procedures and systems
• Ability to maintain confidentiality in performance of assigned duties
• Ability to communicate effectively and concisely, both verbally and in writing
• Ability to work independently in a fast‑paced and rapidly changing environment

• Graduate from a college or university of recognized standing
• Two (2) years of government, legislative, and/or office experience or parallel level of training and experience

Applicants must be legally authorized to work in the United States and will not require employer visa sponsorship. A background check will be conducted on all finalists.

Final date to receive applications

Please send your current resume and a cover letter outlining your interest in this position to LHRO.Employmentconsin.gov by January 4, 2026.

Entry level

Full‑time

Purchasing and Supply Chain

Government Administration

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