Clerk III; Bilingual - Spanish; Provisional

Description

This recruitment will establish an eligibility list that can be used to fill Clerk III (Bilingual - Spanish) vacancies over the next six (6) months.

The current vacancy is for a full-time (1.0 FTE) provisional position within the County Clerk's Office. A provisional employee receives the benefits and pay of a regular position, however, if the regular employee shall return to the position, the provisional employee will be terminated. If the regular employee does not return, the provisional employee will become a regular employee in the position.

Internal candidates will be evaluated first.

Note to applicants - for the 2026 budget year, there is a 1% reduction in wages (already reflected above), an additional 21 holiday hours, and continued earning of longevity and merit steps.

Employees who work in bilingual designated positions receive an additional $2.00 per hour (not reflected in the above hourly rate).

As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open / honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways.

Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.

The Clerk III is an advanced level clerical classification that performs increasingly varied and responsible clerical duties, and related work as required. The incumbents of this classification normally function as lead workers to Clerk I-IIs, entry level Account Clerks and other comparable clerical classifications. There is no supervision over other employees at this level but as lead workers the incumbents they recommend, advise and assist management in the training, monitoring and assigning of work to other entry level clerical classifications.

May report to a division head, department head or have a comparable reporting relationship with a comparable official. Work methods in this classification normally require a considerable degree of independent judgment in interpreting, applying and revising procedures and precedents to a variety of situations. Incorrect decisions may have serious consequences. Information processing may be from standard source documents, but often is from a variety of rough drafts and / or multiple sources where knowledge of complex layouts and designs is required.

Perform extremely complex and difficult record keeping. Employees in this classification may have a great deal of contact with the public and employees of other units in seeking and giving out information where very specific, narrow and highly detailed knowledge of departmental policy and procedures is required. A general knowledge of other departments and their record keeping systems is usually required.

Assign work to subordinate staff. Make recommendations on staff performance. Train new staff. Type and / or key complex reports, correspondence and statistical data, bills, vouchers, dockets, receipts, schedules, narratives, charts, tables, minutes, requisitions, notices. Reproduce multiple copies of work. Prepare agendas and take minutes for boards and committees. Collect, check, tabulate and format statistical and financial data. Issue licenses and permits.

Write receipts for fees. Classify and post a variety of information. Store and issue supplies. Accept applications. Check books and other materials in and out. When reporting directly to a division or department head, incumbents in this classification greet visitors and the general public, answer inquiries and refer people to the proper officials. Make appointments, keep appointment calendars and make travel arrangements.

Conduct audits, review balances, process employee time and pay records; and check payrolls, purchase orders, and claims. Compile figures on expenditures. Maintain inventory records. Operate and maintain complex electronic files. Gather information on a variety of subjects and compile complicated financial, statistical, activity, and legal reports. Answer call center phones, process arrest list, mail, injunction reports, conduct genetic testing, purge payments, warrant withdrawals, orders for release, monitor agency email boxes and scan to Laserfiche.

Must have any combination of training and experience that is equivalent to High School graduation and two (2) years of increasingly varied and complex clerical responsibilities, and demonstrate knowledge of electronic information processing equipment. For some positions, preference will be given for experience with…