Doyle - Senior Admin Clerk - FTE

Essential Duties

and Responsibilities :

Serve as an administrative assistant in support of the Senior Executive Director for Curriculum & Instruction

Schedule meetings / appointments and maintain appointment calendars.

Compose correspondence, reports, and other documents for signature / approval.

Compile and monitor the department procurement cards and the C&I budgets.

Assist in coordinating department activities upon request.

Provide clerical support for administrator’s department

Assist administrators and clerical staff in the proper spending of those funds.

Work with the distribution of Curriculum Review of Learning Materials (CRLM) funds, respond to questions and maintain CRLM budget information.

Navigate the Munis system for payroll and the preparation and processing of requisitions and Kronos for payroll.

Serve as clerical support for the Curriculum & Instruction office area.

Coordinate office functions, including development and / or revision of office procedures and job functions.

Develop more effective ways of providing staff with the necessary services.

Maintain adequate office supply inventory for all Curriculum & Instruction staff.

Gather feedback from a wide variety of stakeholders regarding additional logistical strategy support needs.

Set up venues for meetings / appointments C & I for the directors and maintain appointment calendars.

Compose correspondence, reports, and other documents for directors for signature / approval.

Process / manage conference request forms, registrations, and mileage reimbursement.

Answer C&I website or other MMSD communication apps questions or direct them to the appropriate contact.

Serve as clerical support to other departments within Schools & Learning, as necessary

Schedule meetings / appointments

Compose correspondence, reports, and other documents

Compile and monitor various budgets

Assist in coordinating department activities

Assist with payroll, extended employment projects, reimbursements, and other related tasks.

Knowledge, Skills, and Abilities Required to Perform Essential Job Functions :

Experience and proficiency working with word processing (MS Word, Google Docs), database and spreadsheet programs (MS Excel, Google Sheets), presentation platforms (MS PowerPoint, Google Slides), and Adobe Acrobat

Excellent communication skills, both written and verbal, along with customer service experience. Ability to problem solve effectively and courteously around customer needs.

Ability to work with different databases, export reports, and communicate information in print form using a variety of formats.

Ability to manage and monitor multiple budgets from varied funding sources.

Demonstrated organizational skills and proven ability to be self-directed

Ability to manage multiple tasks in a timely and courteous manner.

Evidence of excellent collaborative skills within a team structure

Experience working cross-culturally and / or commitment to work toward improving one’s own cultural competence, e.g., valuing difference / diversity, recognizing personal limitations in one’s skills and expertise, and having the desire to learn in these areas.

Required Qualifications :

Associate degree

At least three years of experience, preferably at the administrative level.

Experience and accuracy working with word processing (Microsoft Word), database, and spreadsheet (Excel) programs, PowerPoint, and Adobe Acrobat.

Customer service / communication skills

Ability to run database reports and communicate information in print form through a variety of formats.

Demonstrated organizational skills and proven ability to be self-directed.

License Requirements :

None

Physical Requirements :

Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time.

Working Conditions :

Work requires travel to different locations within the district and…