Doyle - Administrative Assistant - Communications - FTE

Position: 25-26- Doyle - Administrative Assistant - Communications - 0.5 FTE
25-26
- Doyle - Administrative Assistant - Communications - 0.5 FTE

Communications

Doyle Administration Building

Compensation: $30.11 - 30.11 Hourly Wage

Employment Type:

Non-Exempt

MMSD is seeking highly motivated and energetic applicants for openings for the  school year. Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning.

Why You Should Work with MMSD!

The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision - to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff.

In addition, we have a great compensation package. Visit our benefits page and compensation page for more information.

Becoming a Model School District

The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision - to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.

Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel  achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.

We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school.

About Our District

The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.

Purpose of the Position

Under direct supervision of the Senior Executive Director of Communications, the Administrative Assistant is responsible for directly assisting the Senior Executive Director of Communications, providing department administrative support tasks, including office management and clerical support, customer service and communication support, travel expense and vendor management. They will also work closely and collaborate with the team. Work is complex, fast paced, and confidential in nature and requires sound independent judgment.

This position will have a high degree of integrity, sustain a culture of continuous improvement, and be committed to creating and maintaining an inclusive work environment while having a growth mindset to a multi-faceted operation while having a focus on creating a positive work culture.

Supervisory Responsibilities:

None

Essential Duties and Responsibilities:

Office Management and Clerical Support (30%)

Manage a professional and welcoming office atmosphere, ensuring a clean and organized workspace for staff and visitors.

Maintain office supplies inventory and place orders through vendors to ensure stock levels are up-to-date and office needs are met.

Provide support for clerical tasks such as mailings, duplication, project assembly, and document management as needed.

Assist with drafting letters, memos, and other correspondence.

Ensure accurate record-keeping, including merged address labels and letters.

Create, update, and maintain accurate documentation and departmental files, ensuring accessibility and proper organization.

B. Customer Service and Communication Support (20%)

Use customer service software (e.g., Let's Talk) to track and respond to customer inquiries, ensuring timely, accurate, and professional communication.

Assist with the weekly flyer distribution process via designated software (e.g., Peach Jar), assessing and determining the acceptability of content for distribution.

Assist with researching and gathering information for other Department of Communications team members as needed.

Assist with internal newsletter information gathering and weekly email monitoring.

Provides editorial assistance involving proofreading and editing electronic newsletters and news releases.

C. Travel, Expense, and Vendor Management (35%)

Manage…