Executive Assistant - Leadership
Job in
Madison, Dane County, Wisconsin, 53774, USA
Listed on 2026-01-12
Listing for:
Activate Talent
Full Time
position Listed on 2026-01-12
Job specializations:
-
Administrative/Clerical
-
HR/Recruitment
Job Description & How to Apply Below
Executive Assistant - Recruitment Leadership Support Activate Talent
• Madison, WI, US
We are a fast-growing recruitment firm connecting top talent with leading companies. We're looking for a highly organized, resourceful, and proactive Executive Assistant to serve as the right hand to our leadership team. This is a high-trust, high-autonomy role where you'll be a key partner in keeping our operations running smoothly and enabling the team to focus on strategic growth.
What You’ll Do- Own recruiting logistics: post job ads, schedule interviews, and coordinate applicants
- Confidently speak with potential candidates and screen for culture fit
- Manage leadership calendars, calls, and meeting coordination (internal & external)
- Support onboarding for new hires and clients
- Keep internal operations and team communications organized and efficient
- Handle administrative tasks such as invoice follow-ups, research, and travel booking
- Act as a "force multiplier" for leadership: solve problems, remove blockers, and keep projects moving forward
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