Office Assistant

Office Assistant page is loaded## Office Assistant locations:
Truax Campus (Madison) time type:
Full time posted on:
Posted Yesterday job requisition :
R0005697##
** Current Madison College employees
** must apply to the internal career site by logging into Workday
** Job Posting Date:
** January 9, 2026
** Final date to receive applications:
**** Salary Information:**$20.10 - $23.48
** Department:
** School of Academic Advancement Office Staff
*
* Job Description:

** The School of Academic Advancement's Truax office is seeking a full-time
** Office Assistant**. This position provides administrative and front desk support, assisting with clerical tasks, customer service, and coordination of day-to-day operations. Success in this role involves delivering timely responses and providing professional, customer-focused support to students, staff, and visitors.
** Position Details:**
* *
* Schedule:

** This is a full-time, onsite position located at our Truax campus. General schedule is 8:00am – 4:30pm, M-F.
* ** Benefits**:
Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and if position is extended, you will be able to participate in the Wisconsin Retirement System (WRS).
* ** Grant Funded:
** This position is a renewable, grant funded position through June 30, 2026. Continuation of this position is dependent on continued funding beyond this date. However, it is expected to be renewed.
* Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!
* This position will be open until filled, with a first consideration date of
** January 25, 2026, at 11:59 pm**. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.
** Required documents (2):**
* ** Resume**
* ** Cover Letter
**** Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.
**** Accountabilities:
*** Provides front desk support by greeting visitors, responding to phone and email inquiries and directing students, staff and guests to appropriate services to ensure responsive service.
* Assists with meeting and event coordination by marketing, reserving rooms, ordering supplies, preparing materials and supporting scheduling logistics to facilitate smooth operations.
* Performs routine administrative tasks such as proofreading correspondence, taking meeting minutes and updating documents and files to support internal communication and documentation accuracy.
* Supports data entry and records maintenance by entering information into college systems, monitoring student status and preparing reports as directed to ensure accurate recordkeeping.
* Aids in course scheduling processes by preparing and tracking scheduling data and assisting staff with documentation to support accurate course offerings and enrollment.
* Assists with outreach and recruitment activities by helping prepare materials, coordinating communications and supporting events to promote engagement with students and partners.
* Supports onboarding processes by preparing welcome materials, assisting with forms and coordinating logistics for new staff or faculty to ensure readiness and support.
* Exercises judgment in responding to routine questions, triaging requests and resolving basic service issues to maintain daily efficiency and provide timely support.
* Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
** Knowledge, Skills & Abilities:
*** Knowledge of general office procedures and basic clerical practices.
* Knowledge of standard office software and data entry systems.
* Skill in organizing information, scheduling activities and managing routine administrative details.
* Ability to provide customer service and resolve concerns.
* Ability to follow written and verbal instructions to complete tasks accurately and…