Coordinator, Finance

United Way of Dane County mobilizes the caring power of our community so all can thrive. From advancing health and education to strengthening livelihoods and local resilience, we connect people to possibility. With a mission to unite the community to achieve measurable results that change lives - we work collaboratively with local nonprofits, individuals, families, lived experience experts, businesses, community leaders, donors and volunteers to multiply impact and solve big-picture issues no one person or organization can address alone.

As part of a global network while being local and autonomous, we are a nonpartisan organization that collaborates with leaders from all backgrounds to strengthen communities and expand opportunities for all.

We serve as a cornerstone in our community, bringing together people and resources to create lasting change. Together, we are The Power of Caring. Working for All.

The purpose of this position is to support the Finance and Administration Department of United Way of Dane County by ensuring accurate and timely processing of accounts payable, corporate credit cards and employee expense reports. This role also provides general support to organizational operations and participates in cross-departmental activities.

• Collect and match Payment Request Forms with receipts and invoices.
• Accurately code and enter transactions into accounting software.
• Process payments to vendors via check, ACH and credit card.
• Communicate with staff and vendors to resolve questions and discrepancies in a timely manner.

• Review mileage claims and receipts to ensure proper documentation is provided.
• Accurately code and enter transactions into accounting software.
• Communicate with staff and vendors to resolve questions and discrepancies in a timely manner.

• Maintain Standard Operating Procedures documents/Operations Manual for position. Collect invoices for select vendors as needed and prepare Payment Request Forms for approval.
• Train staff on accounts payable and expense report procedures.
• Provide backup support for front desk functions, including mailings, special projects, deliveries, and phones.

• Participate in organizational planning, strategy discussions, program development, staff meetings, and departmental meetings.
• Serve on at least one internal committee.
• Collaborate with colleagues to foster innovation, continuous learning, and organizational improvement.
• Perform other duties as assigned.

• High school degree plus specific training in business and accounting/business related field.
• High level of accuracy and excellent proofreading skills.
• Highly effective written and oral communication skills.
• Strong strategic thinking, interpersonal and analytical skills.
• Ability to work well with diverse individuals and cultures in a professional manner.
• Excellent organizational and time management skills, with the ability to balance multiple tasks and meet deadlines.
• Self-motivated with a strong track record of getting results.
• Ability to work both independently and as part of a team.
• Demonstrated problem solving skills.
• Ability to maintain confidentiality.

• Two years of experience in an office environment.
• One year of experience in accounts payable or accounting related field.
• Experience and general knowledge of accounting and office procedures.
• Experience and ability to write user-level documentation.
• Experience and ability to build and manage productive relationships through an open, friendly and inclusive environment.
• Proficiency with Microsoft Office computer systems including Microsoft 365, PowerPoint, word processing and spreadsheets, and the ability to learn client data management platforms.

• Full-time, hourly position (40 hours/week); FLSA Non-Exempt.
• Core hours are Monday through Friday, 8:00 a.m.
  
  - 4:30 p.m., with flexibility required for early mornings, evenings, weekends, or holidays based on organizational needs.
• Primary work location is the Anderson United Way Center; possibility for limited hybrid work subject to policy.
• Local travel within Dane County is required for meetings, events, and community engagements.

$22.00 - 24.04/hour (based on experience). In addition to salary, we offer a comprehensive and generous benefits package. This includes health,…