Special Projects Assistant - On-Site Madison, WI

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Date:
Oct 30, 2026

Location:

Indianapolis, IN, US,

It takes great medical minds to create powerful solutions that solve some of healthcare’s most complex challenges. Join us and put your expertise to work in ways you never imagined possible. We know you’ve honed your career in a fast-moving medical environment. While Gainwell operates with a sense of urgency, you’ll have the opportunity to work more flexible hours. And working at Gainwell carries its rewards.

You’ll have an incredible opportunity to grow your career in a company that values work-life balance, continuous learning, and career development.

Join Gainwell as a Special Projects Assistant supporting executive leaders and business operations in a fast-paced environment. In this project-based role, you will coordinate administrative and operational activities, manage schedules and meetings, track projects and action items, prepare reports and presentations, and help ensure leadership priorities are completed accurately and on time.

• Coordinate special projects, action items, deliverables, deadlines, reporting, and follow‑up activities to support timely completion of business priorities.
• Manage calendars, coordinate meetings and travel, identify scheduling conflicts, and help prioritize competing business demands.
• Prepare meeting agendas, minutes, presentations, briefing materials, reports, dashboards, correspondence, and other professional documents.
• Coordinate leadership meetings, business reviews, external partner meetings, conference calls, and strategic planning sessions, including logistics and attendee support.
• Provide day‑to‑day administrative and office support while handling confidential and sensitive information with professionalism, discretion, and sound judgment.

• Strong organizational, planning, communication, and project‑coordination skills with the ability to manage multiple priorities and deadlines.
• High proficiency with Microsoft Office 365, including Excel, Outlook, Teams, PowerPoint, Word, and One Note.
• Experience preparing professional reports, presentations, meeting materials, correspondence, and business documentation with strong attention to detail.
• Experience supporting managers, senior leaders, executives, or business teams through calendar management, meeting coordination, reporting, or administrative support.
• Working knowledge of reporting, dashboard, or business‑intelligence tools such as Tableau, Strategy, Power BI, or similar platforms is preferred.

• Full‑time, on‑site position Monday through Friday at Gainwell Technologies in Madison, Wisconsin.
• Frequent coordination of fast‑moving priorities, calendars, meetings, deliverables, and time‑sensitive requests.
• Regular interaction with executive leadership, managers, staff, and external business partners while supporting confidential and sensitive information.
• Responsibility for project tracking, status reporting, meeting‑room readiness, office operations, and other administrative activities as assigned.
• Access to Gainwell’s competitive benefits package for eligible employees including medical, dental, vision, and 401(k) options in accordance with applicable eligibility guidelines.

We will accept applications on an ongoing basis through November and December 2026.

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The pay range for this position is $41,900 - $59,800 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work ’ll have the opportunity to grow your career in a company that values…