Document Control Specialist

Location: Madison, WI 53718
Employment Type: Long-Term Contract
Duration: January 11, 2027 – January 31, 2028

Are you an experienced Document Control Specialist who thrives on organization, accuracy, and keeping complex construction projects running smoothly? Do you know how to manage document workflows, identify potential project risks, and ensure the right information reaches the right people at the right time?

Per Sé Group is seeking an experienced Document Control Specialist to support construction projects for a leading energy and utility organization in Madison, Wisconsin.

This long-term opportunity is ideal for a document control professional who enjoys taking ownership of document management systems, improving processes, and working closely with project managers, engineers, contractors, and other stakeholders.

You’ll serve as a key resource for construction project documentation, ensuring accurate records, efficient workflows, and consistent document control practices throughout the project lifecycle.

Your responsibilities will include:

• Administering and maintaining the project’s Document Management System, including workflows, transmittals, submittals, Requests for Information (RFIs), and document tracking.

• Managing electronic and hard-copy technical documentation, filing systems, document registers, and project records.

• Monitoring document workflows, identifying potential delays or project risks, and communicating issues to project teams.

• Partnering with Project Managers to ensure document reviews, approvals, and business processes are completed accurately and efficiently.

• Preparing document status reports, expediting reports, and other project deliverables.

• Training employees, contractors, and project partners on document control procedures and system functionality.

• Serving as the subject matter expert for document control practices, procedures, and contractual documentation requirements.

• Supporting QA/QC audits of contractor documentation and ensuring project document lists remain accurate and current.

• Coordinating with vendors, contractors, suppliers, and internal stakeholders to maintain documentation quality and completeness.

• Supporting records retention, document archiving, and long-term records management.

• 10–15 years of related document control experience
  , preferably supporting construction, engineering, or major capital projects.

• Strong knowledge of construction document management systems, workflows, document tracking, and records management practices.

• Experience managing technical documentation, submittals, transmittals, RFIs, and document review and approval processes.

• Ability to identify workflow issues, troubleshoot documentation problems, and implement effective solutions.

• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

• Excellent written and verbal communication skills, with the ability to work effectively with project managers, engineers, contractors, and vendors.

• Proficiency with Microsoft Office and other business and project management software.

• Ability to work independently, exercise sound judgment, and adapt to changing project requirements.

Especially valuable: Experience with Oracle Primavera Unifier, Primavera P6, electric utility or power generation projects, oil and gas construction, or other highly regulated industries.

A bachelor’s degree in business, engineering, construction management, document management, or a related field is preferred. Equivalent relevant experience will be considered.

Per Sé Group is a technical and professional staffing firm specializing in power generation, renewable energy, utilities, oil & gas, engineering, and industrial construction. We connect experienced professionals with leading organizations through contract staffing, direct hire, and workforce solutions.

Per Sé Group is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to any characteristic protected by applicable law.

Ready to bring structure, accuracy, and accountability to complex construction projects?